Under general supervision, Program Technician is required to do a variety of programmatic and administrative duties in support of area projects and the Area Management Biologists. A good working knowledge of administrative policies, commercial and sport fisheries, wildlife conservation and scope of work for various local field projects is needed. The frequent absence of the program managers requires the incumbent to work and make decisions independently.
Administrative: Performs a variety of administrative support tasks, including purchasing, inventory, personnel/payroll, financial, monitoring accounts payable/receivable, and office management. Provides technical support for Commercial Fish, Sport Fish, and Wildlife Conservation Area Managers, and up to 15 seasonal technicians. The incumbent performs, reviews, and directs staff in meeting administrative, personnel, and budgeting requirements. Assists in processing of all forms pertaining to personnel, accounting, procurement and inventory. Tracks and reconciles expenditures and payments for these project budgets utilizing the State of Alaska's Integrated Resource Information System (IRIS) and the Administrative Project System (APS). Incumbent regularly verifies transactions and reconciles budget audit trails through IRIS and APS for Sport Fish division. Completes mid-year and third quarter audits for Commercial Fish budgets. Reconciles past expenditures using audit trail and ledger balance reports from IRIS and APS and projects future expenditures. Tracks and assists with contracts, RFP's, purchase requisitions, delivery orders, inventory, property transfers, excess property, and lost-stolen-damaged report forms and submits them to Regional and Procurement staff. Responsible for reporting new accountable property and tracks spending requests. Completes annual inventory, monitors and coordinates purchase and repair of equipment. Acts as liaison with building maintenance and contractors to achieve general maintenance, repairs, and phone service. Processes travel arrangements, reviews, prepares, and tracks personnel paperwork for hiring permanent and seasonal employees as well as termination and seasonal leave paperwork. Maintains personnel files, processes requests for personnel actions, assists employees with payroll forms, worker's compensation, and accident reports. Explains personnel rules, policies and procedures. Provides orientation to new hires. Responsible for completion and submission of timesheets and leave slips.
Programmatic/Technical: Knowledge is needed of commercial fishery, sport fish and wildlife regulations and registrations, CFEC vessel and permit licensing, processor/exporter licensing forms, along with numerous other fish and wildlife related forms that are made available to the public. Instructs and assists individuals with registrations, and completion of CFEC forms. Issues fish tickets to Catcher/Seller and Exporter license holders. Issues Sport Fish logbooks, boat registrations and decals, and guide registration forms to charter boat operators, sport fish guides and business owners. Information is made available to enforcement and area biologists for management of the fisheries or hunts. Assists Area Managers in editing News Releases before dissemination.
Issues subsistence fishing permits, registration hunt reports and harvest tickets, keeps detailed in-season counts of animals harvested, collects biological and genetic samples, seals game animals and furbearers delivered by hunters and trappers, collecting samples, completing sealing certificates, and taking digital photographs and measurements. Works closely with USFS and NPS to issue joint Federal/State subsistence/sport moose hunt permits for hunt RM061.
During public interactions the incumbent may occasionally encounter hostile or angry people that are difficult and must be dealt with in a professional and non-confrontational manner.
Responsible for editing, sorting, and data entry of all fish tickets, opening/closures and escapement surveys for various fisheries and waterways in the Yakutat management area. Informs processors of reporting requirements when completing fish tickets. Assists the public with requests for harvest information for various fisheries and hunts, and assists state and federal agencies with information requests. Regulations regarding confidentiality are followed when giving out confidential harvest information. Duties include purchasing and delivering supplies to staff in the field, driving vehicles and boat trailers to launch and take-out areas, conducting fleet count and wildlife count aerial surveys, taking information from fishers turning in recovered tags, and assisting with various fish and game sampling and tagging projects. Assist project biologists with various field data collection. Assists with scale sampling of gillnet caught salmon when staff and time are limited.
Clerical: Answers calls for Commercial Fish division, answering general questions for all three divisions, takes messages and routes calls to the appropriate staff. Maintains files containing personnel, accounting, procurement, inventory, and other miscellaneous forms and correspondence ensuring current form versions are available. Assists in maintaining files for fishery news releases, emergency orders. Responsible for the distribution of documents, notices and memos produced by the division's accounting and personnel sections and assists with editing and distribution of news releases and fishery and hunt information.
Skills: Experience with computers, databases, data entry, office equipment, phones and radios, is necessary to accomplish daily work. Strong verbal and written communication skills are required.
Special Notice: A valid driver's license is required for this position.
Two years of office clerical experience or technical experience related to fish, wildlife or habitat resources;
One year of experience providing advanced clerical services based on established procedures, precedents, and policies in administrative, informative, and/or programmatic functions. This experience includes work such as an Office Assistant II with the State of Alaska, or the equivalent elsewhere.
Postsecondary education from an accredited college may substitute for the required experience (3 semester or 4 quarter hours equal one month of experience).
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