Mount Grace Conservation Land Trust

Athol, Massachusetts

Job Type Permanent
Salary Details Salary range is $35-40,000, commensurate with experience. Mount Grace offers a competitive benefits package and collaborative work environment in Athol, MA. This is a full-time, two-year position, with possibility to extend beyond the life of the major fu

The core responsibilities of this position will be split between providing administrative support to:  1) a major fundraising campaign, and 2) general office needs. The Campaign Assistant will work closely with, and report to, the Executive Director and Deputy Director, respectively. No previous fundraising experience is necessary.

Key Responsibilities

Provide administrative support to major fundraising campaign:

  • Serve as the direct link to all working on the campaign
  • Schedule campaign meetings and remind participants of time and place
  • Prepare and distribute meeting materials in advance and minutes afterwards, with attention to confidentiality
  • Assist volunteers and staff in conducting successful solicitations through provision of materials, background information, and prospect contact info
  • Assist in drafting and disseminating campaign communications and marketing materials including social media
  • Provide internal communications and external updates on campaign progress
  • Maintain campaign lists, assignments, and progress reports on solicitations
  • Assist in setting appointments and other communications with prospects
  • Maintain data records for campaign gifts and donors in coordination with other administrative and fundraising staff
  • Assist in implementing all mail solicitations related to the campaign
  • Participate in all campaign events, including providing support to volunteers and committees, as requested
  • Prepare and send appropriate acknowledgements to donors; also ascertain that other campaign workers and volunteers are sending thank you notes appropriately
  • Update and inform the Committee regularly on campaign activity that might come first to the Administrator’s attention
  • Maintain a campaign ‘Scorecard’ that illustrates progress (no previous experience with this tool is necessary)
  • Stay informed and aware of annual and project fundraising concurrent to the major campaign

Provide administrative support for general office needs:

  • Represent the organization by being first line of office/telephone reception inquiries
  • Streamline and maintain office efficiency by developing tools, planning and implementing office systems and administrative procedures, and ensuring systems operate cohesively
  • Utilize and manage database (database is Total Community Manager, but no previous experience with this specific software is required)
  • Collaborate with Deputy Director and staff in planning and executing bi-monthly Board of Directors meetings, including taking minutes
  • Assist with major organizational events throughout the year, including the Annual Meeting
  • Liaise with operations and facilities management vendors (e.g. information technology, mechanical, tradespersons, supplies), ensuring expenses remain as low as possible

Essential Job Functions:

  • Excellent communication skills
  • Enthusiastic, positive, and responsive approach to interacting with colleagues and community members
  • Ability to set priorities and meet deadlines
  • Appreciation for accuracy in details
  • A creative mind with an ability to suggest improvements

For more information, go to:


To apply, please send a letter of interest and resume to Sarah Wells at

When you apply, please indicate that you are responding to the posting on Conservation Job Board.