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Administrative Assistant

Hedgerow Farm

Winters ,  California

Position: Administrative Assistant

Supervisor:  General Manager, Location: Winters, CA

Classification: Full time, non-exempt Hours: 8am-4:30pm, Monday-Friday

Position Overview:

The Administrative Assistant is responsible for providing administrative support to the General Manager and other staff in the daily operations of Hedgerow Farms.  This position requires a willingness to support all segments of the Hedgerow Farms operations including product sales, product inventory management, marketing, customer relations, phone system management and office organization, among many others.  The Administrative Assistant will work closely with the General Manager and other staff to help ensure smooth operations and will work on a wide variety tasks as necessary in support of Hedgerow Farms’ operation. The Administrative Assistant must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people with a variety of needs. The position requires collaboration with clients and colleagues in a fast?paced and informal office setting.  The Administrative Assistant will need to wear many different hats each day to complete the tasks at hand. The position requires strong computer skills and an ability to learn new programs as necessary to support operations.  The ideal candidate will have a background in a natural resources related field and experience in habitat restoration.

About Hedgerow Farms, Inc.: 

Hedgerow Farms, Inc. is a well-known and recognized seed production farm specializing in growing California native grasses and wildflowers. We are committed to providing high quality seed and have been at the forefront of providing regional and site specific seeds to our customers.  We work with a variety of clients including government agencies, non-profits, individual landowners, contractors and homeowners. We have over 400 acres under cultivation and have an inventory including over 100 species. We also provide small native transplants, native straw, contract growing of seed and transplants, and custom seed cleaning. The farm is a vertically integrated operation.  Planting, harvesting, seed cleaning, seed storage, marketing, sales and delivery are all handled on the farm. We currently have 11 permanent employees including office and field staff.

Main responsibilities include:

  • Provides support to General Manager and staff
  • coordinate and organize office administration and procedures
  • Answer phones, emails and faxes
  • Maintain office supplies and office equipment
  • Coordinate and oversee IT needs with IT consultant
  • Provides general support as needed daily to help ensure smooth operations
  • Complete research assignments at directed by General Manager
  • Supports product sales and assists with customer needs

            -Assist with processing orders (paperwork, labels, shipping, etc.)

            -Assure orders are correct and assisting clients when they pickup

  • Assist with marketing
  • Help promote Hedgerow Farms’ mission through various outlets including advertising, our website, social media, publication of fliers and articles.
  • Assists with development of presentations for client meeting and conferences
  • Maintain and update customer information
  • Assist with coordinating tours and events at the farm
  • Coordinate sponsoring and signing staff up for conferences and events

Qualifications:

We are looking for someone with a strong work ethic and excellent organizational and computer skills.

Required qualifications:

  • Strong computer skills with working knowledge of Excel, Word, Power Point, and the ability to quickly learn new programs for marketing and management strategies
  • Strong writing and communication skills including ability to take detail notes
  • Ability to communicate with staff, clients, and other parties with a wide range of backgrounds, motivations and interests.
  • Flexible in adapting to changing business needs and work assignments

Preferred qualifications:

  • Bachelor’s degree in a natural resource related field and experience or strong interest in habitat restoration
  • Knowledge of native plants, horticultural and/or agricultural practices
  • Working knowledge of Spanish

Please send a cover letter and resume to Patrick Reynolds, General Manager, at preynolds@hedgerowfarms.com

Ph: (530) 662-6847
fax: (530) 662-2753
www.hedgerowfarms.com



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