Administrative Coordinator

Beyond Toxics

Eugene, Oregon

Job Type Permanent
Salary Details $36,000/year
Deadline May 27, 2022
Required Experience 2 - 6 years

The Administrative Coordinator plays an important role to support the Beyond Toxics team and mission. The person we hire must be committed to equity and inclusion, environmental protections and climate-smart policies. We seek an experienced and team-oriented person possessing the ability to communicate with staff, interns, volunteers, supporters, and our business partners. This person must have experience with contact data management, detailed record keeping, information tracking, math skills, and strong attention to detail. Must be able to work in-person in our main office in downtown Eugene.

Job Requirements and Duties

Manage Donors and Grants

  • Support the BT team to track, manage and increase our donor base.
  • Track all donations, donors, and volunteers using a CRM database.
  • Analyze data and develop targeted donor lists to inform outreach campaigns.
  • Manage and track individual donor outreach completed by the Executive Director or other staff.
  • Track grant awards and ensure application and reporting deadlines are met.
  • Create monthly financial reports for bookkeepers, accountants and the Executive Director using CRM database, Excel and other tools.

Communication Planning and Management

  • Assist the Communications Team with traffic management and implementation of web-based and social media communications including member activation and education, bi-annual newsletters and direct appeals.
  • Assist with content for weekly e-alerts, social media and print messaging.
  • Manage media list and send press releases.
  • Prepare monthly media tracking reports for internal assessment.

Intern and Volunteer Coordination

  • Work with BT staff to identify internship and volunteer opportunities and develop job descriptions.
  • Process intern and volunteer recruitments.
  • Coordinate intern orientations and support intern/BT Staff relationships.

Executive Assistance

  • Coordinate an informal monthly internal newsletter for board and staff that compiles organizational updates.
  • Assist the Executive Team with other duties as required.

To Apply:

By May 27, 2022, email: (1) a cover letter explaining your experience and how you plan to help implement our mission and strategic plan; (2) resume, and (3) contact information for three professional or academic references. Send materials to  Use subject heading: Application: Administrative Coordinator | Questions: 541-465-8860 - ask for Lisa Arkin, Executive Director

When you apply, please indicate that you are responding to the posting on Conservation Job Board.