Executive Assistant

Rio Grande Agricultural Land Trust

Socorro, New Mexico

Job Type Permanent
Salary Details $20-25/hour depending on experience
Deadline Dec 15, 2023
Required Experience 2 - 6 years

Organization: Rio Grande Agricultural Land Trust
Hours/week: 20-30 hours/week (with potential to grow into full-time position)
Job Location: Middle Rio Grande NM - Telecommuting Position

About the Rio Grande Agricultural Land Trust:

Mission: We protect land and water for people and wildlife in New Mexico.

Vision: Our vision of the middle Rio Grande, New Mexico–urban and rural–is a landscape rich with vegetation and wildlife, water in the river and ditches, and thriving farms.

The Rio Grande Agricultural Land Trust, a 501(c)(3) nonprofit organization, implements land and water conservation in urban and rural communities through public and private partnerships. We preserve private land forever using voluntary conservation easements, undertake the stewardship of these protected lands through annual monitoring, and ensure the conservation values of these lands are protected forever. We adopt a community-centered approach to conservation by cultivating and maintaining partnerships with a wide range of stakeholders, including private and public landowners, nonprofits, government agencies, and Native American tribes. We focus our work in five counties in central New Mexico: Sandoval, Bernalillo, Valencia, Socorro, and Sierra Counties. This region is comprised of urban and rural communities and New Mexico’s largest metropolitan center, Albuquerque.

About the Position:

RGALT is seeking a detail-oriented individual to join our small but mighty conservation team. As the Executive Assistant, you will provide crucial support to the Executive Director, RGALT staff, and board members in administration, fundraising, and program development. Your responsibilities will include board coordination, G-Suite management, financial tasks (including Quickbooks, financial reporting, invoicing, and grant tracking and management), as well as general program coordination. You will support fundraising efforts by researching and assisting with grant proposals, develop strategies to improve donor relationships and retention, and assist with planning and coordinating special events and membership drives. Additionally, you will assist with communication development and outreach through various online platforms and printed materials, collaborating closely with the Executive Director, RGALT staff, and board members.

About You:

You are a motivated and self-starting individual who enjoys having a flexible work schedule, working from your home office in the Middle Rio Grande area, and days that never quite look the same. You are organized, detail-oriented, able to multi-task, and able to switch tasks quickly. You are passionate about conservation and agriculture, as well as community outreach, fundraising and development. You are happy to collaborate on some tasks, but also thrive in environments where taking initiative is a must. When a challenge is presented, you not only offer potential solutions, but you help make them happen!

 Primary Job Duties:

  • Development & Fundraising: You will collaborate with the Executive Director and staff to research grant opportunities, write and submit grant proposals, strategize opportunities for diversifying and expanding organizational capacity, and seek opportunities to build new partnerships and develop MOUs. You will help to develop and launch a new individual donor campaign in collaboration with the Executive Director and board. Strong interpersonal communication skills are essential for effective fundraising and partner development.
  • Executive Director Support: You will help manage programmatic schedules and follow-up with partners as necessary; strategize programmatic efforts; keep track of deadlines; and organize and manage follow-up actions.
  • Organizational Administration: You will take a lead role in coordinating monthly board meetings and offering board support, such as preparing pre-meeting materials, taking meeting minutes, and disseminating follow-up actions. You will track finances through Quickbooks and bank accounts, develop monthly and annual financial reports, develop and send invoices and grant reports, assist in program and annual budget development, and ensure sound financial record keeping. You will collaboratively develop and edit reports for funders and partners, as well as the annual organizational report. G-Suite Management and general document organization and recordkeeping are essential roles for this position.
  • Communication and Outreach: You will work with the Executive Director and staff to develop and edit content for monthly e-blasts and printed newsletters; create engaging posts for Instagram and Facebook; and maintain and update RGALT’s WordPress website. Strong writing skills are essential.
  • Event Planning: You will take the lead on the coordination and logistics of RGALT events such as public workshops, project tours, annual fundraisers, and other outreach events; and design outreach materials such as printed handouts and digital event promotions.

Required Education and Skills:

Bachelor’s degree in natural resources, business administration, or project management and two years experience working in an administrative role is required. Previous experience working for a nonprofit and experience working with rural agricultural communities is preferred.  

  • Excellent written, verbal, and interpersonal communication
  • Highly organized; able to effectively manage time while balancing multiple projects and tasks.
  • The ability to work in a fast-paced environment and meet established goals and
  • The ability to work both independently and as part of a small team.
  • Proficient in G-Suite, WordPress, MailChimp or other communication platforms, Microsoft Office, Excel, QuickBooks, and/or the Adobe Suite of products.
  • Willingness to have a flexible schedule that includes occasional evening or weekend work for special events or conferences.
  • Able to maintain an ethical and efficient working environment with staff, board members, and partner organizations.
  • Ability to interact in an effective and professional manner with people of diverse backgrounds including landowners, staff, board members, donors, volunteers, business leaders, government officials, and other partners.
  • Familiarity with New Mexico or similar western landscapes and communities is preferred, as is the desire to work with racially diverse rural and urban agricultural landowners.

Compensation & Benefits:

  • $20-$25/hour depending on experience
  • 40 hours personal time off (PTO) and 40 hours paid US holidays per year.
  • Eligible for health insurance stipend after 6 months of
  • Eligible for enrollment in a retirement plan after one year of
  • Training and career development opportunities are available as annual budget

Please send resume & cover letter to cecilia@rgalt.org

Subject: Executive Assistant

Applicants must live in the Middle Rio Grande area of central New Mexico

When you apply, please indicate that you are responding to the posting on Conservation Job Board.

Category Admin & Leadership, Land Trust
Tags Outreach