Status: Full time (40 hrs/week), At Will Employee, Nonexempt

About the Hood River Watershed Group

The Hood River Watershed Group (HRWG) is the locally recognized watershed council for the Hood River Basin. We are a nonprofit organization with a mission to sustain and improve the Hood River Watershed through education, cooperation, and stewardship. Since the early 90’s, we have worked to protect the health of our watershed and take actions that support recovery of salmon, steelhead, Pacific lamprey, and other native fish populations. Our projects include instream fish habitat restoration, riparian restoration, removing fish passage barriers, and helping our local irrigation districts and others with water conservation projects. We also create opportunities for people to connect with and better understand the watershed through public presentations on watershed science, project tours, and hands-on restoration opportunities. Our current staff includes the Executive Director (ED), Restoration Project Manager, and Watershed Technician.   

To learn more about HRWG, visit our website at hoodriverwatershed.org.

Position Description

HRWG is seeking an energetic and passionate individual with a background in financial and administrative management. The Fiscal and Administrative Specialist will assist the ED in managing the day-to-day operations of HRWG. Responsibilities include financial management support; office, equipment, and IT management; meeting support; website management; and other tasks to support the successful operation of HRWG.

Financial Tasks

• Enter and classify income and expenses in QuickBooks online
• Process grant reimbursement requests
• Process monthly payroll with approval from ED
• Maintain and update expense tracking systems for grants and other funding sources
• Prepare and present quarterly and annual financial reports to ED and generate quarterly financial reports for board packet
• Prepare for financial reviews and/or audits with support from accountant
• Track donor and member data and generate annual donation receipts
• Comply with HRWG’s Financial Policies and Procedures and help ensure staff compliance. Recommend changes to strengthen HRWG's internal controls to Finance Committee and Executive Director, as needed.

Office Management

• Responsible for office logistics and facilities maintenance.
• Retrieve and process mail.
• Manage office supplies and equipment inventory
• Organize electronic and paper filing systems, including scanning, filing, and archiving
• Troubleshoot technology issues and /or coordinate with information technology (IT) consultant to resolve problems related to the function of the phone, internet, computers, and other IT assets
• Support a clean and organized office environment culture
• Complete other administrative or operational tasks as assigned

Meeting Logistics and Event Support

• Work with the ED and staff to plan and arrange logistics for public meetings and fundraising events throughout the year
• Assist with meeting implementation including setup and take down for in-person / hybrid meetings
• Take minutes at board and other meetings, distribute, and incorporate feedback and edits as needed

Other Duties

• Update HRWG’s website pages with content provided by HRWG staff
• Assist ED in maintaining corporate records
• Develop and update procedures for common tasks
• Ensure regular file back-ups, proper data and file management and maintain accurate administrative records for payroll, mileage, and expense tracking.
• Maintain communication through phone calls, emails, and all relevant methods.
• Attend trainings, workshops, and conferences as requested by ED
• Attend occasional evening and weekend activities in various locations throughout the watershed.
• Other duties assigned by the ED

Supervision: The Fiscal and Administrative Specialist reports directly to the Executive Director and has no direct reports.

Minimum Qualifications

• Degree in accounting or business administration or minimum of one year of professional experience in fiscal management
• Demonstrated proficiency with QuickBooks Online and Microsoft Word/Excel
• Accounts payable and office management experience
• Strong written and oral communication skills
• Demonstrated ability to work effectively with others with diverse backgrounds and values

Desired Qualifications

• Spanish fluency

Working Conditions

• Position requires being available to work five days a week with some flexibility in hours/day
• Position requires working in-office
• This position involves occasional travel to meetings and trainings, some regular evening meetings, occasional weekend events, and occasionally may require overnight stay of more than one day for training or conferences.
• Fiscal and Administrative Specialist must have their own transportation. Use of personal vehicle for work will be reimbursed at current State of Oregon rates.

The Hood River Watershed Group is an Equal Opportunity and Affirmative Action Employer.