Office Manager

Stevens County Conservation District

Colville, Washington

Job Type Permanent
Salary Details 40000-60000
Deadline Jul 31, 2024
Required Experience 2 - 6 years

Office Manager Position
Stevens County Conservation District’s mission is to promote the wise utilization of the county’s natural resources. This is done through a voluntary non-regulatory process of providing education, technical and financial assistance to the residents and landowners of Stevens County.

Employment will be full time, scheduled to work (40) hours per week. Monday through Friday 8:00 AM to 4:30 PM

Salary pay rate will be $40,000 to $60,000 per year starting, with benefits, retirement and health insurance.

Duties and Responsibilities: General

Duties will be performed in the Stevens County Agricultural Service Center located at 232 Williams Lake Road in Colville WA. Attendance at some evening and weekend meetings will be required.

Applicants selected for interviews must agree to a Washington State Patrol criminal history information check, an abstract of driving record check, and submit written authorization to contact a minimum of three references.
Know, and comply with the District’s Personnel and Risk Management Policies. A high degree of confidentiality, along with diplomacy is required.
Required Knowledge, Skills & Abilities:

  • AA Degree and 2 years work experience or 5 years work experience in accounting, business, project management, or related field (flexible for the right candidate)
  • Proficient with Microsoft office programs, databases, and other computer reporting software programs
  • Able to work with diverse people, in team setting, and independently
  • Self-starter able to work without direct supervision
  • Meticulous attention to detail and ability to work with interruptions
  • Excellent written, verbal, and interpersonal communication skills
  • Proficient editing and proofreading skills
  • Able to be adaptive, cross-train, and assist other team members with projects and programs
  • Excellent organizational skills

Desired Knowledge, Skills & Abilities:

  • Knowledge of Stevens County natural resources and programs
  • Knowledge of Stevens County Production Agriculture
  • Knowledge of State and Federal regulatory agencies roles and functions

Duties and Responsibilities: Specific

  • Responsible for accounting, payroll, audits, and draft budgets
  • Maintain and recommend updates to the District’s policy and risk management manuals
  • Maintain personnel files, grant files, and contracts/agreements
  • Develop and maintain standard work orders
  • Track and manage grant deliverables, timelines and in-kind
  • Support board activities, public meetings, and workshops, including preparation of documents, reports, notifications, and recording of minutes
  • Assist with District projects to help meet deadlines
  • Assist in grant development
  • Edit/review newsletters and press releases

Duties and Responsibilities: Desired

  • Assist in developing meetings and workshops
  • Assist with volunteer recruitment
  •  Grant research and writing

Promote and maintain effective relationships and partnerships with the District Board of Supervisors, District staff, landowners, agency personnel, grant managers, and the general public.

The District Administrator supervises this position. Funding for this position is subject to availability of federal, state and local government grants and contracts.
Performance Review:

The District Administrator and District Supervisors will conduct a probationary 90-day and 180-day review. Annual reviews will be conducted in December. The evaluations will be discussed with the employee, documented, and placed in the employee’s personnel file. The Board of Supervisors, in Executive Session, shall review the employee evaluation. The performance review is an overall evaluation of the employee’s performance. It will be the basis of any pay increases granted by the District Board.
Equal Opportunity Employer SCCD complies with applicable state laws and does not discriminate on the basis of creed, gender, gender expression or identity, sexual orientation, marital status, religion, immigration status, honorably discharged veteran or military status, or person with a disability.

Employment with the District is terminable at will. An employee may be terminated at any time with or without cause and with or without notice, subject to applicable state and federal laws. Employment is at the discretion of the Board and contingent upon factors determined by the Board including, but not limited to, available funding, job performance, changes in program direction, or organization.


Please submit your application packet via e-mail to SCCD@stevenscd.org  or submit by mail or in person at 232 Williams Lake Rd, Colville, WA 99114. The application packet must include:
• Cover Letter
• Resume
• Standard application (attached below)
• References with permission to contact – 2 personal, 3 professional

When you apply, please indicate that you are responding to the posting on Conservation Job Board.

Category Admin & Leadership