Plant Recorder II

Missouri Botanical Garden St Louis, Missouri
Job Type Paid permanent

Summary: This position is responsible for ensuring the highest quality data on the living plant collections are maintained, utilized, and broadened; tasks include , entering and maintaining computer-based horticultural plant records, production of accession tags and identification labels, assisting with periodic inventories of the Garden’s living collection, vouchering plants for identification and verification, performing collections GAP analyses, performing weed risk assessments, assist in targeting species to add to the collections, maintaining compliance with all national and international rules and regulations, , training and supervising volunteers for related work.

Essential Duties and Responsibilities: 

  • Record new plants in log books as they are received and planted, then enter and maintain associated data in the Living Collections Management System (LCMS) database; provide data to staff, researchers, and visitors.
  • Train horticulture staff on the use of the LCMS to track new plants, moves, divisions, deads, propagations, etc.; ensure proper interpretation of plant records processes; monitor data entry for accuracy and follow up where necessary.
  • Understand and utilize Geographic Information Systems (GIS) to map plants in the Garden and in the wild, along with associated data; work with GIS Specialist to produce maps to aid in GAP analyses, Weed Risk Analyses (WRA), collections focus areas, etc. as appropriate.
  • Assist Living Collection Manager in determining proper documentation required for various plant exchanges, ensuring adherence to the Convention on Biological Diversity (CBD) and Access and Benefit Sharing (ABS), as well as all national and international rules and regulations; generate documentation and acquire permits related to plant acquisitions and exchanges and ensure that permits and all associated data are attached to accession records in the LCMS. Review and process plant acquisition requests from commercial sources, exchanges with other botanical gardens, and donations, ensuring  data is entered correctly, plants are ordered, received, accessioned, and propagated, as appropriate.
  • Follows up on obtaining collections records from material suppliers
  • Assist Living Collections Development Coordinator in performing GAP analyses, identifying species to add to the collection.; assist horticulture staff in acquiring plants from other institutions and developing field-collecting priorities for living collections.
  • Ensure correct botanical nomenclature and taxonomy is used in the LCMS, labels, on websites, and in publications by applying published nomenclatural rules and referencing taxonomic resources.
  • Process requests for accession tags and display labels; ensure their timely and accurate production  using in-house equipment;  maintain care of equipment, supplies, and work area; troubleshoot equipment malfunctions and make repairs as necessary.
  • Work with horticulture staff to ensure all appropriate processes are followed to maintain accurate accession records; Assist with periodic inventories of the Garden’s living collection, and enter data into databases as appropriate.
  • Create pressed plant samples (vouchers) for identification purposes, and to be deposited in MBG’s herbarium. Ensure that all applicable safety standards are followed.  Adapts or modifies work methods to reduce hazards.  Reports all accidents, injuries and near-miss accidents immediately.
  • May be responsible for interacting with the media (TV, radio, newspaper, etc.), working with Public Relations to provide information about the horticultural content of their respective work.
  • Demonstrate highest level of professional and ethical conduct.
  • Behaves & communicates in a manner that promotes and fosters a culture of teamwork, cooperation, and respect within our division and throughout the Garden with all employees, supervisors/managers, volunteers, visitors and others.
  • Perform other duties as assigned

Supervisory Responsibilities: While this position does not have the full scope of supervisory responsibilities, proven ability to lead and direct the work of others, including but not limited to volunteers is required.


  • Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments prepared and on time.
  • Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Completes tasks on time or notifies appropriate person with an alternate plan.
  • Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
  • Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings, as required.
  • Written Communication - Writes clearly and informatively, using correct spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
  • Interpersonal - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
  • Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
  • Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Accepts responsibility for own actions; Follows through on commitments.
  • Team Work - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed; Recognizes accomplishments of other team members.
  • Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
  • Safety and Security - Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly.


  • Minimum of (3-5) years relevant work experience required.
  • Thorough knowledge of plant taxonomy and nomenclature and ability to identify plants to some extent required.
  • Strong interest in scientific principles of plant conservation, science, and the environment helpful.
  • Understanding of relational database systems and concepts (MS Access, SQL) in order to recommend improvements to LCMS, train staff and volunteers effectively, and perform analyses on existing data.
  • Independent self-starter, creative, flexible, and possess the ability to trouble-shoot effectively multi-task.
  • The requirements and duties listed here are representative and not exhaustive of the knowledge, skill, and/or abilities required.


  • Associate degree in horticulture, botany, or related field required; Bachelor’s degree preferred.
  • An equivalent combination of skills, education, and experience may be considered.

Computer Skills:

  • Proficient experience navigating through various PC applications including, but not restricted to, Microsoft Office suite (i.e., Outlook, Access, Excel, Word).
  • Experience with Microsoft Access, ESRI ArcGIS software, and SQL server required.
  • Experience with GPS equipment and peripherals preferred.

Certificates, Licenses, Registrations: Must possess and maintain valid driver’s license and clean driving record prior to employment.

Language Skills: 

  • Ability to communicate effectively in English (oral and written).

Reasoning Ability:

  • Requires ability to exercise independent judgment to apply facts and principles for developing approaches and techniques to problem resolution, including making decisions regarding how complex data issues are entered into the gardens plant records databases. 

Physical Demands: 

  • Ability to lift and carry up to 20 lbs. (i.e., move signage supplies and equipment).
  • May be required to perform tasks at varying heights (i.e., climb ladders, etc.).
  • Must be able to work outdoors year round.
  • Ability to walk about facility frequently throughout work day; requires standing, walking, bending, stooping and reaching for extended periods of time-- 90% or more of the workday is standing on feet.
  • Ability to wear Garden issued Personal Protective Equipment, including a full face respirator.
  • Ability to utilize computer keyboard (typing).

Work Environment:

  • 75% office work at a computer, in a shared office area; 25% standing inside (manufacturing tags, labels, etc.) or outside (mapping, inventorying plants, etc.).
  • Comfortable working in immediate proximity to general public, in a safe and friendly manner, answering questions regarding horticulture collection.
  • Ability to work outdoors in all weather conditions (i.e., in temperatures over 100°F as well as temperatures below 0°F, in rain, snow and other inclement weather conditions as needed).


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