Procurement Officer

Kansas Department of Wildlife and Park

Statewide, Kansas

Job Type	Permanent
Salary	$48,000 - $55,000 per year
Experience	2 - 6 years

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PROCUREMENT OFFICER – Position# K0234801

This unclassified, full-time position is located in the Fiscal Section and will be housed in either the Pratt Operations Office or the Office of the Secretary in Topeka, KS and is directly supervised by Ivy Golloy-Shafer, Procurement Manager.

Key Responsibilities:

This is specialized purchasing and contract administration work.
Work includes the development of statewide, multi-agency contracts; assists and reviews the purchasing and bid specifications prepared by field staff in an agency that has purchasing authority.
Analyzes financial information and other financial activities within the organization.
The incumbent prepares bids and awards contracts for the procurement of product and service needs of the agency.
The work involves the solicitation and review of bids, evaluations of products and services, preparation of contracts and the development of standard specifications and requisitions for products and services and determines ways to justify exceptions, sole sources, and prior authorizations when emergencies occur.
Prepares and fine-tunes bids using the information that was provided by employee requesting the item.
Solicitation of bids on quotation requests through mail, fax, or telephone.
Tabulates and reviews bid tabulations to see differences in specifications and justification for award.
Provides assistance to other fiscal accountants with tasks including travel and expense, BPC, interfunds, requisitions, and audit and voucher approvals when needed.

Benefits:

Salary: Beginning annual salary, $48,000 - $55,000
Health and Insurance: Immediate group health, dental and vision coverage and life insurance coverage.
Retirement and Options: Retirement plan and optional deferred compensation.
Paid Leave: Holidays, sick leave, vacation leave, and parental leave.

Minimum Requirements:

High School diploma or GED equivalent.
Two years of experience in professional accounting/auditing work and/or in procuring commodities and services which includes preparing order specifications, estimates, bids, contracts and awarding contracts.
Preference given to individuals with knowledge of state contracting laws, regulations and procedures as well as purchasing methods and procedures and office practices and procedures.
A valid driver’s license and the ability to pass a background check are required.

How To Apply

How to Apply: Go to the State Employment Center at https://admin.ks.gov/services/state-employment-center and follow the directions below:

Click in the middle under the Sunflower. From there either Sign into your existing account or Register for a new account.
Review and complete your contact information on the My Contact Information page. Please make sure to include your email address.
Upload documents listed in the Required Documents section of this job posting to the appropriate location.
Complete and Submit your application.
Check your email and My Job Notifications for written communications from the Recruiter.

Email - the email listed on the Careers>My Contact Information page.
Notifications - view the Careers>My Job Notifications page

The following are the required items to apply:

1) a letter of interest

2) a detailed resume; including a valid e-mail address

3) transcript material, if you wish to include them

4) employment application – this is generated from the information which is input into the system

5) an Authorization to Release Information form** (this can be found at the following website):

https://www.ksoutdoors.com/news/KDWP-Info/Jobs/Employment-Application-Additional-Info

**Please note, this form must either be witnessed and signed by a Kansas Department of Wildlife and Parks employee or signed in front of and notarized by a notary public. We reserve the right to conduct a background check on all qualified applicants.

Incomplete applications will not be considered. A complete application packet must be submitted for each position. We no longer make copies of previous applications. Submitted application materials will be reviewed in Pratt to assure that the position minimum requirements are met, and those meeting the minimum requirements will be forwarded to the respective division for interview selection.

Applicants are notified whether or not they are selected to interview. The interview is generally a one-time, panel interview consisting of position-specific questions for all applicants (same questions for each applicant), with the selection being made after all candidate interviews are completed.

Veterans’ Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a “veteran” under K.S.A. 73-201 will receive an interview if they meet the minimum requirements of the position. The veterans’ preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determined by the appointing authority. Additional VPE information can be found at https://admin.ks.gov/services/state-employment-center/veterans. Applicants claiming veterans’ preference for the first time must mail a copy of your DD-214 to the Office of Personnel Services, 900 SW Jackson, Room 401-N, Topeka KS 66612, or FAX to 785/291-3715.

Disability Hiring Preference: If you are claiming Disability Hiring Preference for the first time, please mail a copy of your supplemental security income or social security disability insurance determination letter, letter from a managed care organization or qualified medical professional attesting to the disability, home and community-based services waiver approval letter, or vocational rehabilitation letter from a vocational rehabilitation counselor. These documents can be sent by fax to (785) 296-7712, scanned and emailed to Gustavo.Victoriano@ks.gov, or can be mailed or delivered in-person to ATTN: Disability Hiring Preference Coordinator, Office of Personnel Services, 900 SW Jackson Rm 401-N, Topeka, KS 66612. Visit https://admin.ks.gov/offices/personnel-services/jobs/disabilityhiring-preference for more information.

DEADLINE TO APPLY – OPEN UNTIL FILLED

The State of Kansas is an Equal Opportunity Employer. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the recruiter.

When you apply, please indicate that you are responding to the posting on Conservation Job Board.

THANK YOU!