Position: Program Assistant
Location: Remote (Ability to work in the Glen Ellen office on occasion preferred)
Level: Entry to Junior Level
Salary: $45,000 - $60,000 (depending on experience)

Term: Full-time employment with benefits

ROLE

As our program assistant, you would play a crucial role in supporting our staff and Board by assisting with programs, fundraising, communications, and administration. The right individual will have a passion for ocean conservation and be eager to tackle diverse tasks. You should be a quick learner, independent, highly motivated and adept with technology. This position reports to the President of Marine Conservation Institute.

JOB DESCRIPTION

• Support an efficient working environment throughout the organization.
• Assist the President by scheduling meetings, tracking projects, prioritizing tasks, coordinating travel and acting as a gatekeeper when needed.
• Coordinate Intern recruitment
• Support Communication Team
  • Support social media channels and interns
  • Manage regular website updates and maintenance
  • Update program content and outreach pieces
  • Support production of annual impact report
  • Write, edit and post newsletters, press releases and blog posts
• Support Development Team
  • Conduct grant research, writing and reporting
  • Maintain development calendar
  • Assist with event planning
  • Enter data into CRM
  • Correspond with existing and prospective donors
• Support major program initiatives: High Seas Conservation, MPAtlas and Blue Parks as requested.
  • Conduct research to support staff
  • Help write and produce reports and presentations for a variety of audiences, including policymakers and donors.
  • Monitor ocean-related news and social media channels, alerting staff to key stories and issues.
• Support Board of Directors
  • Manage files, correspondence, and other materials for Board meetings and provide logistic support.
  • Assist Board Secretary in recording official minutes, notes and action items.
• Manage intern programs by organizing the program, recruiting excellent interns and supporting their success.
• Manage organizational correspondence.
• Organize and maintain institute records and files.
• Schedule staff meetings and maintain organizational calendars.
• Attend meetings and calls as requested to record notes and action items.

REQUIREMENTS

• Outstanding organizational skills
• Strong writing, editing, and proofreading skills
• Good online research skills and familiarity with scholarly research outlets
• Excellent computer skills, including proficiency with Microsoft Office
• Ability to manage multiple projects and deadlines and prioritize based on organizational needs
• Experience with social media and preparing content (tiles and videos)
• Experience with design and layout of documents (Adobe, Canva)
• Strong interpersonal skills
• Positive, solution-oriented attitude
• Proactive and self-motivated
• Ability to be successful in a virtual/remote environment
• Commitment to an organizational culture and structure that fosters cooperation, communication, collaboration, teamwork, equity and trust
• Familiarity with and interest in marine conservation issues
• Previous experience in nonprofit environments a plus

COMPENSATION and BENEFITS

The total compensation package for eligible employees includes 401(k) retirement plan with employer match, employer-paid medical, dental, and vision, 15 days of paid vacation, 12 paid holidays and sick leave. Please note that Marine Conservation Institute, at its discretion, may make changes to its benefits programs from time to time.

Marine Conservation Institute is an Equal Opportunity Employer (EOE). All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. We are committed to a policy of nondiscrimination, inclusion and equal opportunity and actively seek a diverse pool of candidates in this search. You can read more about our commitment to an inclusive workplace here.