The Great Basin Institute (GBI), based in Reno, NV, is an interdisciplinary field studies organization that promotes environmental research, education, and conservation throughout the West. The Institute advances ecological literacy, professional development, and natural/cultural/recreation resource management through educational outreach and direct service programs. GBI’s Research Associate (RA) Program seeks a Coordinator to support program logistics, operations, and management of RAs in Nevada and other western states. GBI RAs work with federal, state and local land management agencies on a wide variety of field-based projects including wildlife monitoring, invasive plant inventories, recreation use surveys, resource mapping and monitoring, restoration, wilderness monitoring and inventories, travel management inventories, as well as other resource management initiatives. The RA Program Coordinator works with GBI staff to recruit, place and manage Research Associates, coordinate project logistics and scheduling, perform payroll, expense-report and other administrative duties, as well as to ensure compliance with grant and agency rules and regulations. This office-based position operates in a dynamic, team-based setting.

The RA Program Coordinator will encounter a variety of opportunities for professional development, including gaining insight to the operational policies and procedures of a mid-sized environmental non-profit organization, exposure to a spectrum of environmental resource management positions and approaches for supporting them, strengthening interactive skills through communication with diverse professional staff, and ability to effectively support the success of a mission-driven enterprise. 

We are recruiting for a Program Coordinator. These particular positions will focus largely on our larger NPS partnerships along with FWS refuges and some USFS partnership crews, including site visits to southwestern and pacific northwest circuits. 

Essential Job Functions may include the following:

• Coordinate recruitment and logistical planning for new and existing RA projects/positions by understanding scopes of work, reviewing applications, conducting interviews, procuring equipment, and supporting orientation/training; 
• Ensure on-boarding process runs smoothly for all new arrival groups; organize orientation materials and new member documentation; follow up on on-boarding items to make sure they're completed on time; coordinate arrival details with incoming members;
• Communicate regularly with Research Associates and agency partners via phone and written correspondence regarding position status, performance, work satisfaction, and administration;
• Including building and maintaining close and mutually beneficial relationships among federal and state agency partners, local government, tribal partners, nonprofit organizations, and GBI to implement effective community-based conservation partnerships.)
• Maintain databases for tracking program members, project deliverables, and performance measures;
• Gather, manage and process data needed to satisfy quarterly and annual reporting requirements;
• Develop, adapt and apply systems that enhance the success and satisfaction of RAs in the program;
• Collect, review and process GBI administrative forms, including timesheets, expense reports, and time-off requests;
• Collaborate extensively and assist program staff with program operations, maintenance and expansion;
• Collaborate with and assist other GBI programs as required;
• Follow and enforce policies detailed in the GBI Personnel Handbook; and
• Other duties as assigned.

Qualifications

To perform this job successfully, employees must be able to satisfactorily carry out each essential duty. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable employees with disabilities to perform the essential functions.

Knowledge, Skills, and Abilities:

• Proficiency in both Microsoft Office and Google Suites to manage, present and track program information;
• Values in promoting a healthy, positive, and welcoming work culture that ultimately supports the goals and mission of the RA Program and the wellbeing of our staff; 
• Ability to communicate effectively, both written and verbal, with diverse audiences;
• Strongly developed organizational skills and ability to multi-task and self-motivate;
• Ability to learn new database systems and project management software to follow processes and project tracking (e.g., payroll, reporting);
• Attention to detail, and ability to audit and track project systems; 
• Familiarity and alignment with mission-driven nonprofit organizations strongly preferred;
• Willingness to travel occasionally to conduct site visits at RA service locations in NV/CA and possibly other western states; 
• Ability to manage multiple moving priorities while maintaining consistent and high performance standards, strong work ethic, and team ethic
• Background Check: Successful completion of a criminal background check is required as a condition of employment for this position;
• Ability to pass an FBI criminal background and National Sex Offender Public Registry (NSOPR) check;
• Valid, state-issued driver’s license and familiarity with safe-driving practices, preferred; 

Experience: 

• Experience (at least 1 year) with project coordination or comparable duties, such as; scheduling, logistics, personnel management, recruitment and retention, and/or training and mentorship; 
• Background in natural resources, land management and policy, or conservation/fieldwork industry.

Preferred Qualifications: 

Not every preferred qualification needs to be met to apply; we encourage strong candidates who demonstrate potential and a willingness to grow and learn.  We acknowledge transferable skills and a proven eagerness to learn as valuable qualities in an applicant.

• Education: Bachelor’s degree in a relevant field (environmental science, policy, business, etc.) or 3+ years of equivalent experience; 

LOCATION

Based at GBI offices in Reno, NV The “Biggest Little City in the World” the greater Reno-Sparks metropolitan area has a population of over 435,000. The city is a high desert landscape ~4,500 feet above sea level, at the foot of the Sierra Nevada mountains along the Truckee River, as it flows from Lake Tahoe to Pyramid Lake. Weather is mild, but with distinct four seasons. Reno offers easy access to world-class outdoor recreation including driving distance to Yosemite and Death Valley National Parks, the Pacific Ocean, and California redwood forests. Closer to home, Nevada offers more natural hot springs than any other state in the country, over 150 named mountain ranges, and 30 peaks over 11,000 feet. Recreation and entertainment includes eight major ski resorts in proximity to the Reno-Tahoe airport; fishing and boating on Lake Tahoe, the Truckee River, and Pyramid Lake; cultural festivals throughout the summer along the banks of the Truckee River; a thriving food scene and more.

COMPENSATION AND BENEFITS

Starting annual salary is $44k - $46k DOE (NOTE: in Nevada, there is no state income tax). In addition to a competitive base salary, this full-time, onsite position includes company-paid comprehensive medical, dental (with option to upgrade in coverage), and vision insurance, as well as $25,000 Life/AD&D policy. Voluntary short-term and long-term disability policies are available, and voluntary Life/AD&D policies for family members.  Mental health support resources are employer-provided, as is 401(k) retirement savings with up to 4% GBI match, competitive PTO accrual, paid holidays (12 per year), and family leave. Total compensation package is $51k - $53k per year, DOE.  This exciting role contributes to GBI’s significant positive impacts within the fields of environmental research, education, and conservation.

PHYSICAL DEMANDS  

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable employees with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, use hands, stand, walk, bend, and have specific vision abilities to include close and distance vision, and ability to adjust focus working with computer business equipment and other job/industry specific equipment. The noise level in the work environment is usually low.

The overall nature of the position is sedentary, requiring little physical effort and occasional light exertion. There is occasional exposure to environmental conditions such as heat, cold, and temperature changes.

NOTE:  This job description is not intended to be all-inclusive. Employees may perform other related duties as mutually agreed upon to meet the organization's ongoing needs.

NOTE: All offers of employment are contingent upon the successful completion of a pre-employment background check.

Disclaimer: Although the organization has attempted to accurately and thoroughly describe this position, GBI reserves the right to change the same, including to change, add to or subtract from the duties outlined, within the sole discretion of the organization, at any time, with or without advance notice.