Summary of Responsibilities: The Cleveland Botanical Garden Events Coordinator is responsible for providing administrative support to the Events department. This position is responsible for events such as photography sessions, marriage proposals, wedding ceremonies, bridal and baby showers, and celebrations of life from the time of receiving the initial inquiry through event fulfillment. This position also supports coordinating Ticketed events hosted by the Cleveland Botanical Garden and internal events as needed. 

Position Details

• Full-Time
• Non-Exempt
• Regular nights and weekends are required

 Key Responsibilities:Key responsibilities of the Cleveland Botanical Garden Events Coordinator, include, but are not limited to:

• Support Holden Forests & Gardens’ mission, vision, and values
• Responsible for the sales to fulfillment cycle for all photography sessions, proposals, wedding ceremonies, bridal and baby showers celebrations of life, and affiliate garden club room rentals
• Respond to inquiries, discuss vision and cost, impart the benefits of Holden Forest & Gardens’ (HF&G) campuses,
• Facilitate tours as needed
• Share and maintain boundaries for what is and is not permitted during events
• Work closely with the Director of Events to ensure all events have the appropriate onsite support and serve as events liaison as needed
• Coordinate vendor arrival and rental delivery/pick up to execute event plans such as florists, valet companies, musicians and D/J’s, caterers, photographers etc.
• Work with other departments to coordinate the details of each event and disseminate important information
• Support the Ticketed and Value- Add events hosted by the Cleveland Botanical Garden
• Complete event preparation documents
• Reserve rooms in our internal booking system
• Prepare contracts and invoices
• Process payments
• Prepare, set up and break down event signage
• Schedule and facilitate rehearsals, tours, and walkthroughs as needed
• Help with event set up/ tear down as needed
• Perform other relevant duties as assigned

 Minimum Education and Experience Required

• Demonstrate a passion for people and nature
• High school degree or equivalent
• Computer literacy
• Ability to work a flexible schedule, including nights and weekends, required

 Physical Requirements

• Stand and/ or sit for extended periods of time.
• Standing, bending, kneeling while lifting up to 50 lbs.
• Transport oneself by foot over a variety of terrain that may be wet, slippery, uneven, rocky, and steep.
• Perform required tasks in all weather conditions.

 Some of the reasons Holden Forests & Gardens (HF&G) is a great place to work!
In addition to the hourly rate of $18-$20, we offer Medical, Dental and Vision Benefits | 20 days of Paid Time Off | 8 Paid Holidays a year | 403(b) | Employee sponsored life insurance, long term disability and short-term disability | Work in a beautiful environment within Greater Cleveland | Discounts in our stores & cafes  | Free parking at both campuses anytime we are open | Free admission to many Northeast Ohio Museums | Free Employee Assistance Program | And Much More!