Job description

The Outdoor Recreation and Lands Branch of Colorado Parks and Wildlife supports outdoor recreation and public access across the state through land management, recreational programs, and partnerships. The branch works to balance conservation, public enjoyment, and responsible land use while supporting communities and stakeholders across Colorado.

This position will report to and provide support to the Outdoor Recreation and Lands Program Assistant, assisting with financial tasks, meeting coordination, and general administrative duties to help ensure the smooth and efficient operation of the branch.

Responsibilities

Financial Support:

• Process grant-related reimbursements, invoices, requisitions, and credit card transactions, ensuring all supporting documentation and financial coding are complete, accurate, and compliant.
• Enter invoices into the State’s accounting system (CORE) for payment, including managing internal approval processes.
• Maintain registers and trackers (ie. contracts, payments, approvals).

Meeting Support:

• Prepare agendas, coordinate meeting papers, take minutes, book meeting rooms, and organize catering.

Other Duties:

• Draft routine correspondence and standard responses to external partners, and internal CPW staff.
• Update internal documents, procedures, or shared resources, such as program manuals, contact lists, and presentation materials.
• Maintain electronic and hard-copy filing systems, ensuring records are accurate and easily retrievable.
• Manage shared inboxes, respond to routine enquiries, and redirect items as appropriate.
• Track deadlines and follow up on outstanding actions and documentation.
• Support ad hoc team projects and grant programs with coordination and administrative tasks, including data entry, research, and compilation of grant application materials.
• Perform other administrative tasks as required.

Minimum Requirements:

• Proven administrative experience, with specific experience in financial processing, budgeting, or grant administration.
• Ability to work independently.
• Strong attention to detail and accuracy, especially regarding financial documentation and data entry.
• Strong organizational and time management skills, with demonstrated ability to manage multiple deadlines.
• Excellent communication and customer service skills, including the ability to work with various internal and external stakeholders.
• Proficiency with Microsoft Office Suite and Google Applications.
• Knowledge of or experience with electronic and hard-copy records management and document retention principles.
• At least 18 years old.
• Valid driver’s license and good driving record for operating a State vehicle.

Preferred Qualifications:

• Experience working with government agencies.
• Prior experience with the State of Colorado's financial or accounting systems, such as CORE.
• Experience in a setting that involves outdoor recreation, conservation, or natural resource management.