Assistant Project Coordinator

Conservation Services, Inc.

Waynesboro, Virginia

Job Type Permanent
Salary Details 45,000-55,000
Required Experience 2 - 6 years

Conservation Services, Inc. is the leading source for the establishment of hardwood tree planting projects in the Mid-Atlantic region. Our core competencies include hardwood tree planting, herbaceous planting, invasive species management and forest management.

We plant trees to help land owners, farmers and municipalities conserve soil, energy, water, wildlife and the atmosphere. Our trees decrease erosion, clean the water, attract wildlife and mitigate floods. We are passionate about making our environment better for us and future generations.

We seek energetic, experienced, knowledgeable candidates to join our local team in a fast-paced, exciting job that matters.

Project Coordinator

The Project Coordinator plays a vital role in managing projects and supervising a crew in the field. Projects vary throughout the year: in the Spring and Fall (“in season”) it will include tree planting, and in the Summer and Winter (“off season”) it will include invasive species control/pesticides, quality control and project maintenance.

In the off season, the Project Coordinator works from the warehouse office space with regular office hours, generally 8:30 am-5:00 pm Monday through Friday. In season, the Project Coordinator will determine his/her own schedule which routinely includes longer hours, including some weekends. Frequent travel is also required in season. The ability to operate in this fast-paced, cyclical environment is critical to success in this role.


  • Works closely with clients in designing, planning, and installing their projects
  • Is responsible for the development and execution in all phases of a project including design, installation, and invoice verification
  • Responsible for organizing the planting operations for a crew of between 5-15 planters, overseeing initial quality control, undertaking on-site safety operations, driving vehicles, operating equipment, and keeping their crew(s) motivated and on task
  • Develops bids and writes contracts for turn-key projects
  • Creates and maintains a productive relationship with coworkers, vendors, and clients
  • Provides complete and accurate information to Warehouse Staff to ensure complete and timely delivery of materials
  • Works with Warehouse Staff to account for inventory during the season
  • Manages logistics of material and crews to and away from project sites
  • Assists General Management in projecting inventory needs
  • Assists General Management in Accounts receivable when necessary
  • Directs and shares housekeeping responsibilities

Knowledge, Skills, Abilities:

  • Familiarity with forest management principals (especially Native/Non-native plant ID and tree biology)
  • Demonstrated ability to relate well to a broad range of clients using oral and written communication
  • Familiarity with using Microsoft Office products in a work environment
  • Organized, detail oriented, and able to manage multiple projects at once
  • Ability to lift up to 70 lbs several times a day and perform vigorous outdoor activity
  • Willingness in season to work up to 70-hour weeks, including weekends
  • Willingness and ability to travel for one-three weeks at a time in season (Typically anywhere from NY-SC-OH or in between)
  • Ability to work independently at times.


  • Associates Degree in a Natural Science or Related Field (Those with previous experience in project management but not possessing a Natural Science degree are encouraged to apply)
  • Possesses a valid and clean state driver's license
  • Ability to pass a standard bi-annual VDOT Physical
  • Possesses Registered Technician or higher Pesticide Applicator certificate from Virginia, or Maryland in Forestry OR ability to obtain this within 13 months of hire
  • Previous supervisory experience preferred

Please send a resume to 

Cover letters are welcome but optional. 

When you apply, please indicate that you are responding to the posting on Conservation Job Board.