Board & Philanthropy Administrative Assistant

Island Conservation

NYC/Northeast; SF Bay Area, Seattle), Remote

Job Type Permanent
Salary Details NYC/Northeast; SF Bay Area, Seattle)
Required Experience 2 - 6 years

About Us

Island Conservation (IC) envisions a world filled with vibrant biodiversity, resilient oceans, and thriving island communities. We are the only international non-profit conservation organization with the mission to restore islands for nature and people worldwide. Islands are special places that provide outsized returns on our conservation investments. IC is committed to holistic island-marine ecosystem restorations that combine efforts to improve community livelihoods and climate resiliency, manage invasive species, and reestablish native animals and plants. Learn more about us at www.islandconservation.org

Position Overview 
Island Conservation seeks a Board & Philanthropy Administrative Assistant with experience supporting executive and volunteer leaders, planning, supporting, and executing board of directors and donor meetings, trips, and events. Reporting to the Senior Major Gifts Officer, this person is an integral part of IC’s Philanthropy team and provides an essential link between IC’s staff and board.


40 % Board of Directors Administration and Support

  • Plan, schedule, and administer logistics for all board and committee meetings.
  • Support staff in development of board and committee meeting agendas, briefing materials, board books, and minutes; coordinate advancement of action items.
  • Support CEO and other staff in their cultivation and stewardship of all board philanthropists and members.
  • Maintain donor records in Salesforce and comply with record keeping standards/protocols.
  • Support recruitment and onboarding of new board and advisory council members.

40 %  Donor meetings, events, and trips support.

  • Help plan, schedule, execute, and support donor cultivation/stewardship meetings, events, and trips with staff leadership, fundraisers, and board/advisory council ambassadors.

20 %  Other duties as assigned

  • Donor discovery and lead prospecting— Work with the Philanthropy & Salesforce Administrator, IOCC and marketing staff to qualify or disqualify Major Donor Prospects and Planned Giving Prospects. This will include identification, research, initial outreach, etc.
  • Explore tools to enhance our pipeline development including best practices for WealthEngine, potential WE alternatives such as LexisNexis, capturing new leads using marketing tools such as Feathr, and other forms of research.
  • Maintaining impeccable Salesforce records and maintaining compliance with all relevant administrative tools.


This is a full-time exempt position with a competitive salary and a full benefits package, including a four-day work week. Island Conservation offers a flexible work schedule with a remote home office.


  • This position requires approximately 4-8 work trips per year (domestic and international). Trips will regularly be 2 to 5 nights in duration.
  • Must possess or be able to acquire by position start time a valid passport and a valid driver’s license.
  • The Board & Philanthropy Administrative Assistant will carry up to 20lbs as needed and set up teleconference systems for meetings and projection systems for presentations.
  • Must be able to adapt working hours to overlap regularly with staff in all relevant time zones (i.e., America/Pacific, America/Mountain, America/Puerto Rico, U.S./Hawaii, Pacific/Palau, Pacific/Auckland, Chile/Continental).

Required Qualifications 

  • Associate’s degree or work experience equivalent
  • Excellent attention to detail.
  • At least two years professional experience demonstrating skills and ability to execute responsibilities outlined above.
  • Active listening and communication skills including writing, editing, speaking, presenting, and persuasion skills (English).
  • Demonstrated aptitude in Microsoft office suite and Outlook.
  • Experience with or a willingness to learn Adobe Acrobat, Salesforce (or similar CRM), WealthEngine (or similar research software), and Canva.
  • Fluent/ Bilingual Proficiency in English Language (oral, written, and comprehension skills).
  • Alignment with Island Conservation’s core values and commitment to Diversity, Equity and Inclusion.

Desired Qualifications 

  • Bachelor’s degree
  • Five years experience demonstrating skills and ability to execute responsibilities outlined above in a primarily remote, global environment.
  • Excellent relationship-building and customer service skills.
  • Fluent / Bilingual Proficiency in Spanish or French (written, and comprehension skills) is desired.

Qualified candidates should apply to boardandphilanthropyaa@islandconservation.orgOnly applications including both a cover letter (including desired salary and remote office location) and a resume will be considered. 

Island Conservation is an equal-opportunity employer committed to building and sustaining an inclusive and equitable working environment. We value the cultural diversity of our team, and we encourage applications from individuals of diverse backgrounds and experiences. 

When you apply, please indicate that you are responding to the posting on Conservation Job Board.

Category Admin & Leadership , General / Stewardship
Tags Outreach