Development and Communications Coordinator

Heart of the Rockies Initiative

Missoula, Montana

Job Type Permanent
Salary Details $50,000 - $55,500
Deadline Apr 23, 2024
Required Experience 2 - 6 years

Heart of the Rockies Initiative

Title:              Development and Communications Coordinator
Hours:            1.0 FTE (40 hours/week)
Salary:           $50,000 - $55,500, starting
Status:            Exempt
Location:        Remote within the Heart of the Rockies Region

Position Summary
Heart of the Rockies is seeking a motivated and detail-oriented individual with project management experience to join our team as the Development and Communications Coordinator.

The Development and Communications Coordinator enhances programmatic efficiency and resilience, helps scale our programs and fundraising efforts, and increases the overall effectiveness of the organization. This staff member will support the fundraising and communications teams by managing and coordinating activities related to donor relations, foundation grants, fundraising campaigns, special events, social media communications, website maintenance, physical communications, and other development and communication initiatives. The Development and Communications Coordinator will develop autonomy in their work plan as they become comfortable and more skilled, and according to their individual interest areas. They will work closely with the Managing Directors responsible for Development and Communications, as well as the Community Engagement Manager, to ensure the successful implementation of all projects, programs, and events.

Primary Responsibilities

Coordinate all fundraising activities (60%)

  • Track and manage grant proposals and reports, including writing, coordinating program staff contributions, editing, and submission.
  • Track and manage donor engagement and stewardship, including donor prospecting, donor cultivation, and generating donation acknowledgments and thank you letters.
  • Manage the annual appeal process from start to finish.
  • Prepare and deliver donor reports, presentations, and other materials as needed.
  • Support planning and implementation of fundraising and friend making events.
  • Manage donor data, gifts and pledges, and other records in an accurate, timely, and secure manner.
  • Support annual revenue tracking and projections.
  • Research and identify new prospective foundations, grants, and prospective individual donors to support Heart of the Rockies programs and operations.

Produce and distribute Heart of the Rockies communications (30%)

  • Collect stories, write content for, proofread, and distribute monthly High Divide E-News and Heart of the Rockies E-News, and biannual newsletter.
  • Create content for and maintain the Heart of the Rockies Initiative and High Divide Collaborative websites.
  • Develop content for and maintain all social platforms.
  • Develop physical outreach materials.
  • Monitor and evaluate communications engagement.

Support and maintain fundraising and communications infrastructure (20%)

  • Support development, communications, and other related teams, including scheduling and facilitating meetings, taking notes, and ensuring clear and ongoing communication.
  • Assist with the creation and implementation of an annual Development Plan that incorporates a range of strategies including annual appeals, major donors, grants, corporate and individual donors, social media, and special events.
  • Assist with the creation and implementation of an annual Communications Plan that incorporates a range of strategies including social media, physical marketing materials, and events.
  • Design and run development and communications reports.
  • Maintain a clean and up to date Salesforce database.
  • Research and implement new systems, software integrations, and automation, as needed.
  • Work with the development team to create metrics tracking systems.
  • Perform administrative duties as needed including filing, copying, sorting, mailing, etc.

We welcome people with diverse identities, experiences, and perspectives to apply. Strong candidates will meet many, but not necessarily all, of the following qualifications – we encourage interested candidates to apply if they meet 75% of them.

Experience and Knowledge

  • 3+ years of experience, or equivalent combination of education and experience, in project management, fundraising, nonprofit administration, operations, database management, marketing, communications, or a related field.
  • Demonstrated experience successfully managing projects, coordinating people toward a common goal, collaborating within diverse teams, and organizing information.
  • Experience creating content for social media platforms.
  • Experience with CRMs, project management software, Google Suite, and Microsoft Office, or demonstrated ability to quickly learn new software.
  • Motivated by values of equity and inclusion, with awareness of current and historical injustices embedded in conservation work.

Skills and Abilities

  • Excellent written and oral communication skills, including the ability to adopt specific writing tones and voices, tell a story, clearly convey complex information to various audiences, and edit existing content.
  • Adept at managing multiple concurrent projects from start-up to completion, prioritizing among competing demands, adopting new approaches in response to changing circumstances, and coordinating teams to meet deadlines.
  • Strong attention to detail and demonstrated ability to manage and organize data and other information.
  • Strong interpersonal skills rooted in teamwork, diplomacy, and respect, with a commitment to collaboration and working with a wide range of people from different cultural backgrounds.
  • Solves problems creatively and collaboratively, adapts well to changing circumstances, and persistently navigates road blocks.
  • Willingness to pilot new approaches, learn from failure, and continually improve efforts.
  • Actively seeks feedback, direction, and guidance from all team members and keeps staff informed of decisions that impact them.
  • An eye for design, with the ability to discern what’s compelling to look at, watch, and read.
  • Ability to conduct the majority of your work remotely and at a computer.
  • Ability to travel occasionally.

Compensation and Benefits

  • Starting salary is $50,000 - $55,500/year, depending on experience, and is based upon a wage analysis for the region and organizational size.
  • Flexible work options including working from home, non-traditional work hours, and compressed work weeks.
  • Annual paid time-off includes three weeks of vacation leave, nine holidays, two weeks of sick/wellbeing leave, and additional leave options, including the opportunity for paid sabbatical every five years and six weeks of paid and six weeks of unpaid family leave.
  • Paid medical, dental, vision, and life insurance.
  • Retirement plan with employer matching.
  • Heart of the Rockies values work-life balance and a family-friendly atmosphere, and supports personal resilience.

The requirements listed in our job descriptions are guidelines, not hard and fast rules, and if you have 75% of the qualifications listed we encourage you to apply.

  • To apply, submit one PDF of your cover letter and resume via email to kali@heart-of-rockies.org, with the subject line “D&C Coordinator Application”. Please use the following naming format for your file: LastnameFirstname_DC Application
  • Applications will be accepted through April 23, 2024.
  • We will begin scheduling interviews with top applicants in late April, with a goal start date of May 28.
  • If you have a disability and require accommodation or assistance with our application process, please tell us how we can help by calling us at 406-552-3388.
  • If selected for this position, we will check references and conduct a background check.

Heart of the Rockies strives to increase diversity, equity, inclusion, and justice in all elements of our work and with our partners to support the interdependent needs of people and wildlife. We recruit, employ, train, compensate, and promote regardless of race, religion, creed, national origin, ancestry, sex (including pregnancy), sexual orientation, gender identity (including gender nonconformity and status as a transgender individual), age, physical or mental disability, citizenship, genetic information, past, current, or prospective service in the uniformed services, or any other characteristic protected under applicable federal, state, or local law. We are proud to be an equal opportunity employer.

About Us
Heart of the Rockies Initiative is a transboundary organization that works to ensure connected habitat and working lands for people and wildlife by increasing the pace of durable conservation in the Central Rockies of North America. As a partnership of 29 land trusts working across five U.S. states and two Canadian provinces, we envision a region where actively engaged people and communities work together across geographic and organizational boundaries to protect, restore, and steward the lands and waters that sustain natural systems and support community livelihoods. We know that we’ll only achieve our mission and vision by hiring and creating an inclusive space for a diverse staff that reflects the communities across the landscape in which we work.

We work toward our mission by helping our land trust members protect private land through our Keep It Connected program, ensuring the permeability of private lands for wildlife through our Carnivore Conflict Prevention program, enhancing conservation outcomes by convening the High Divide Collaborative, and helping rural communities thrive through our Rural Development program. Heart of the Rockies is led by an 11-member Board of Directors and currently has nine staff members; we expect to grow our staff to 13 within the year.

When you apply, please indicate that you are responding to the posting on Conservation Job Board.

Category Admin & Leadership
Tags Outreach