Development and Database Coordinator

Friends of the Columbia Gorge

Portland, Oregon

Job Type Permanent
Salary Details $24-$26/hour

Hours: 40 hours per week, hybrid
Status: Non-Exempt
Supervisor: Director of Philanthropy
Salary Range: $24-$26/hour
Start Date: Summer 2024

Friends of the Columbia Gorge was founded in 1980, with members in Oregon, Washington, and beyond dedicated to preserving, protecting, and stewarding the Columbia River Gorge National Scenic Area. With offices in Portland and Hood River, Oregon and Washougal, Washington, the organization uses an array of tools (advocacy, litigation, land acquisition, and public education) to ensure the Columbia Gorge remains a wondrous and vibrant place. In 2005, Friends launched the Friends of the Columbia Gorge Land Trust, a 509(a)(3) support organization to acquire spectacular landscapes within the Columbia Gorge.

The Development and Database Coordinator is a member of Friends’ Philanthropy Team and provides strategic support for our fund development efforts through special event coordination, stewardship, and individual contributors. This position is responsible for processing, recording, and sending correspondence for all incoming donations. Serving as caretaker of Friends’ database (Every Action), and software programs. This position maintains and runs reports from database records of more than 5,000 members and non-members to support fundraising campaigns and organization-wide needs. This position directly supports the Director of Philanthropy and will work closely with Team Philanthropy and other staff.

Philanthropy Team Support: 40%

  • Provide general and capital campaign support and maintain effective day-to-day administration of the ongoing capital campaign and other duties as needed.
  • Respond to inquiries from donors and others in person, on the phone, by email, and/or in writing.
  • Assist with strategy, planning, coordination, and/or execution of campaign and other events which may include hikes, property tours, house parties, onsite/offsite donor meetings and visits, confirming participants and guests, arranging for catering, and following up.
  • Support event set-up, execution, tear down and follow-up.
  • Prepare and print various types of correspondence for mailings—fold and stuff envelopes.
  • Assist with other responsibilities as assigned by the Director of Philanthropy.

Gift Processing & Database: 40%

  • Responsible for gift processing; data entry of gifts, recording pledges, reviewing donor accounts for accuracy, and appropriate relationship recording.
  • Track sponsorships, corporate/foundation grant processes, member event participation, and other donor engagement.
  • Responsible for timely preparation and mailing of correspondence.
  • In conjunction with Philanthropy Team members, process mail and checks, and prepare bank deposits.
  • Maintain the accuracy of database information.
  • Serve as point person to cross-train staff on basic functions and database capabilities.

Administrative Support and Reporting: 20%

  • Provide direct support to the Director of Philanthropy and the philanthropy team.
  • Assists in maintaining SOPs.
  • Work with philanthropy team to produce reports, mailing and donor lists.
  • Analyze the effectiveness of various fundraising methods via reporting.
  • In conjunction with Accounting, conduct monthly, quarterly, and annual reconciliation of all donations.
  • Answer the main phone and Portland office secure entry door access (through Cloud software using any device) and direct to appropriate staff.
  • Respond to inquiries providing exemplary customer service.
  • Record activities in the database.
  • Engage and train volunteers to assist in office and event work.


  • CRM donor database experience.
  • Two+ years of experience in philanthropy for non-profit organizations; or an equivalent combination of education and experience.
  • Good people and critical thinking skills.
  • Analytic thinker who identifies efficiencies, areas for improvement, and data trends.
  • Strong organizational and time management.
  • Ability to function independently and as a member of a team.
  • Ability to keep confidentiality.
  • Good written and oral communication skills.
  • Ability to work some non-standard hours including weekend or evening events.


  • Experience in an administrative position.
  • Proficiency with Microsoft Office Suite, Google Suite.
  • Interest in community-centric fundraising principles.

Salary range is $24-26/hr, commensurate with experience and education. Excellent benefits include generous vacation time and holidays, generous health insurance for employees and dependents along with an employer-matched retirement plan.

The Columbia Gorge has been home to Indigenous peoples since time immemorial, stewarding the land and waters of this region long before European colonization and the Western idea of environmentalism. Friends is dedicated to ensuring the Columbia Gorge remains a place of wonder for generations to come. Whether it is the land, water, wildlife, people, Tribes, or communities, each is dependent upon the others for the Gorge to truly thrive. This is not possible without representing and engaging tribal as well as other diverse communities and individuals who share a connection to this special place.
Read our full DEIJ statement here.

Friends is an equal opportunity employer and does not unlawfully discriminate based on race, religion, gender, age, disability, national origin, sexual orientation, veteran status, or any other protected status in accordance with local, state, and federal law.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoffs, recalls, leaves of absence, compensation, and training.

Full-time within the typical Monday through Friday office hours; hybrid between office and home. Minimum of two days in the office per week and the last business day of the month. Other hours sometimes include earlier morning, evening, or weekend work for events or meetings. Work environment includes desk work with a sit/stand option, using a computer extensively, answering phone, picking up or delivering to/from post office and bank, opening and distributing mail, managing gift processing, and lifting up to 30 lbs. on occasion.

Nonprofit Professionals Now is proud to be working with Friends of the Columbia Gorge on this key leadership position. Complete applications must include a resume and cover letter. All applications are reviewed and considered.

Application Deadline: July 16, 2024


Application Portal: https://apptrkr.com/5358217 

When you apply, please indicate that you are responding to the posting on Conservation Job Board.

Category Admin & Leadership, General / Stewardship