Executive Coordinator Hiring Announcement  

Compensation & Employee Perks: $52,000/year. Free seasonal housing (May – October) is provided in a field camp setting in the Centennial Valley. Other perks include eleven (11) observed holidays, Flexible Time Off, professional growth opportunities, a provided field work vehicle, and supplied field and office equipment.  

Work Schedule: 0.75 FTE. Position may require odd hours, including nights, weekends, and work weeks >40 hours. Position is full-time, on location in the Centennial Valley during field season (May- October), and half-time, residing locally (Beaverhead or Madison County preferred) in the off-season (November-April) as a permanent, year-round position.  

Position Description: The Executive Coordinator leads and directs the organization, membership, staff teams, and programmatic visions of the Centennial Valley Association (CVA). The Executive Coordinator is the liaison to Centennial Valley stakeholders, and is responsible for growing and coordinating CVA’s primary programs that serve the community, landscape, and partner organizations. Reporting directly to the CVA Board of Directors, the Executive Coordinator: 

• Serves as the spokesperson of CVA, fostering and maintaining cooperative relationships, while actively participating in collaborative processes with ranchers, local community members, and agency and NGO partners, to strategically enhance CVA’s mission and goals. 
• Establishes fundraising and developmental goals for CVA, including private, state, and federal grant application submissions and management, for both unrestricted operating revenue and restricted projects, as well as manages organizational cash flow and forecasting. 
• Provides human resources management to the organization, including payroll submissions, employment documentation & tracking, management of organizational policies and procedures, and direct supervisor to the Field Coordinator and Wildlife Program Coordinator. 
• Provides programmatic oversight to ensure CVA’s core programs are in line with CVA’s mission, vision, and goals. 

Position Responsibilities include, but are not limited to:

Administration & Human Resources

• Effectively communicating with the Board of Directors, staff team, and accountant office. 
• Develop and implement CVA Board and CVA Committee meeting materials, meetings, and follow-up duties.
• Ensure organizational goals and safety requirements are met, including compliance with local/state/federal laws.
• Collect employee timesheets and reimbursement requests, and submit payroll to CVA accountants.
•  Administer and develop employment documentation for new employees, workman’s compensation claims, and personnel policies and procedures. 
• Recruit, train, supervise, support, and evaluate staff.
• Review and update organizational and personnel policies and procedures annually.
• Develop and implement annual budgets, financial reports, and long-term financial planning.
• Maintain internal systems that ensure effective record keeping to support organizational operations.

Fundraising & Organizational Membership

• Identify grant opportunities and develop grant proposals, budgets, and reports. 
• Coordinate partnership proposals, invoicing, and payments for grant agreements.
• Develop and implement fundraising events and strategies to support CVA programs and overhead needs.
• Develop and implement membership drive strategies to recruit, retain, and involve CVA members. 

Communication & Outreach

• Develop and distribute quarterly newsletters, reports, and other communication materials, including letters of support, legislative policy letters, and marketing materials.
• Coordinate community outreach via phone calls, emails, website and social media management, and meetings.
• Participate in and represent CVA in community, local, state, and regional meetings with partner organizations to advance CVA’s mission, goals, and programs.

Programmatic Oversight & Support

• Provide editorial review and support to programmatic reporting and outreach materials. 
• Support program data analysis summaries in spreadsheets, databases, and ArcGIS.
• Support general equipment, vehicle, and kiosk maintenance needs for field program staff.
• Ensure programs are meeting goals and expectations outlined in strategic plan and grant requirements.

Required Qualifications

• Bachelor's Degree and/or >3 years related job experience in business, communications, nonprofit management, natural resources, agriculture, or related field.
• Experience with grant writing, fundraising, program budgeting, and financial oversight/management. 
• Effective experience with Microsoft Office programs (Word, Excel, Access), Google Workspace, and virtual meeting platforms.
• Willing and able to take direction from the Board of Directors, partners, and community members.
• Experience managing and/or coordinating others, including schedule and workflow management.
• Strong communication, organization, and problem-solving skills.
• Experience managing website platforms (ex. Squarespace) and email marketing platforms (ex. MailChimp).
• Must have a current, state-issued driver’s license.
• Self-motivated, flexible, and safety-oriented.

Desired Qualifications

• >5 years of direct administrative or leadership experience, ideally within a nonprofit setting.
• Proven track record securing revenue through grants, individual donors, partnerships, or other fundraising means.
• Ability to create and manage annual operating and programmatic budgets, read financial statements, and ensure fiscal accountability.
• Experience coordinating or facilitating meetings, preparing agendas, and taking meeting minutes/notes with follow-up action items.
• Knowledgeable in strategic planning that leads to actionable goals with measurable impact.
• Experience hiring, supervising, coaching, and motivating a small team.
• High level of integrity and confidentiality for handling sensitive organizational, financial, or board-level information.
• Experience working in the natural resource and/or agriculture field settings, with field data collection, entry, and analysis skills, as well as mapping skills (ex. ArcGIS, OnX, Avenza).
• Experience working and/or living in a rural, remote landscape with small local communities and/or grizzly bears on the landscape.
• Experience operating a full size, 4WD pickup truck and/or ATV/UTV.
• Verizon cell phone service (this is the only carrier that works in the Centennial Valley).

About the Organization: CVA is a locally based, landowner-driven nonprofit organization whose mission is to preserve traditional ranching as a way of life in the Centennial Valley, and to maintain quality open space, wildlife habitat, water quality, and wildlife migration corridors as they exist today for future generations. CVA unites local ranchers, community members, agencies, NGOs, and other groups to collaborate on local conservation issues, such as invasive weed management, maintaining and monitoring migration corridors, drought awareness, mitigating wildlife conflict, and providing outreach and education opportunities for the community and visitors.

Location: Centennial Valley, Montana. Nearest towns with amenities: Lima, West Yellowstone, Dillon, and Ennis, MT. The Centennial Valley is an extremely remote, high-elevation valley in southwestern Montana. Access to work sites may require up to 1 hour of travel on marginal dirt roads.