The Evelyn Alexander Wildlife Rescue Center

Hampton Bays, New York

Job Type Permanent
Salary Details 75,000 annually
Required Experience 2 - 6 years

The Evelyn Alexander Wildlife Rescue Center (EAWRC), the only wildlife hospital in The East End of Long Island, seeks an Executive Director starting Fall 2022. The Executive Director is the chief officer of the hospital and works closely with the Operating Manager, the Marketing Director, the Educational Director, the veterinary staff, and all other administrative staff.

RESPONSIBILITIES:

BUDGETING

  • Prepare annual balanced budget in conjunction with Board of Directors.
  • Monitor monthly expenses, income, and account balances throughout the year.
  • Transfer funding between accounts as required.

FLOW OF TASKS THROUGHOUT THE YEAR

  • Produce the Executive Director’s column for every quarterly newsletter.
  • Work with the Marketing Director on the organizing of events, mailings, and advertising.
  • Ensure that administration staff is meeting expectations.
  • Complete all end-of-year Federal and State animal rehabilitation and education reports.
  • Ensure that all permits and licenses are current.
  • Remain active within NY State, National, and International Wildlife Rehabilitation organizations.
  • Create and distribute an Annual Report; send with Spring or Summer newsletter.

QUICK BOOKS TASKS

  • Perform quarterly payroll reconciliations using QuickBooks enhanced payroll.
  • Prepare deposits and reconcile all bank statements.
  • Generate annual Sales Tax submission.
  • Update donor information on QuickBooks customer (donor) cards when donations arrive.
  • Sign all checks.  Review amounts to ensure they are consistent with previous amounts paid and that they are attributed to the correct expense account. If the vendor is not a corporation, make sure they submit a W-9.

ANNUAL AUDIT

  • Confer with accounting firm on an annual basis as they review all financial documentation. Gather all necessary materials for the audit.

INSURANCE

  • Renew insurance on a timely basis. Compare all costs and declaration sheets with prior years. (Auto, directors and officers liability, disability, property, liability, health insurance, workers compensation insurance)
  • Request insurance certificates for all events and grants.

EVENTS

  • Ensure the Director of Development and the Fundraising Committee are staying on task and achieving fundraising goals. Ensure that all planned events (not in the annual budget) have an estimated income/expenses and are worthwhile and feasible.
  • Organize informal informational events in honorary board members' and donors’ homes.

GRANT WRITING

  • Research any existing possibilities and more grant opportunities.
  • Gather financial and statistical information for all grant proposals.

CONTACT AND VISIBILITY

  • Schedule and organize twice-yearly meetings with the Honorary Board of Directors.
  • Maintain close relationships with the surrounding community and wildlife donors (including meeting in their homes).
  • Work with Educational Committee to organize educational events.
  • Meet with potential donors.

QUALIFICATIONS

Minimum 5 years of leadership experience managing people, programs, and events (preferably in a non-profit organization). Budget and Financial Management experience. Strong verbal and written communication skills. Basic computer skills including Microsoft Office, Word, Quick Books, Outlook, Excel, and basic database and internet applications. Experience with web-based technology, website and database management, and social media. A desire to learn about local wildlife.

HOW TO APPLY

Send resume with cover letter to Board of Directors c/o John Leonard at jleonard@lojl.com

When you apply, please indicate that you are responding to the posting on Conservation Job Board.