About the Position MCBP is seeking a Grants & Contracts Specialist to support the administration of the organization’s growing portfolio of grants, contracts, subawards, and other funding agreements. This is a regular full-time, in-person position (40 hours weekly) based at the MCBP office in Berlin, Maryland and reporting to the Executive Director. The Specialist will work closely with MCBP’s Finance Manager and program and project staff to help ensure grants, contracts, procurements, and related financial and reporting requirements are managed consistently and accurately. The position will serve as a link between programmatic work, grant and contract requirements, and MCBP’s financial and administrative systems.

Key Responsibilities

• Maintain an organization-wide system for tracking grants and other funding agreements, including budgets, deadlines, deliverables, reporting, reimbursement requirements, and other award conditions.
• Coordinate administrative and financial grant reporting and reimbursement documentation, working with program and project staff responsible for technical and programmatic reporting.
• Work with staff and the Finance Manager to track grant and project expenditures and ensure expenses, staff time, and personnel costs are appropriately documented and allocated to applicable funding sources.
• Support grant applications by coordinating deadlines, requirements, budgets and budget narratives, standard organizational information, forms, attachments, and other administrative components. Program and technical staff will remain responsible for subject-matter content.
• Coordinate contracts, subawards, and procurements, including working with project staff to develop scopes of work; drafting contracts, subawards, amendments, RFPs, IFBs, and related documents; coordinating legal review and approvals; tracking requirements and deadlines; and maintaining complete records.
• Use QuickBooks and other financial systems to support expenditure tracking, reimbursement requests, financial reporting, and allocation of expenses across funding sources.
• Cross-train on designated financial functions and serve as backup for routine financial operations, including payroll processing and credit-card administration, as needed.
• Maintain organized, audit-ready grant, contract, procurement, subaward, and supporting financial documentation, and help develop consistent organizational procedures and templates.

Desired Experience and Qualifications

• Bachelor’s degree in business, public administration, finance, nonprofit management, or a related field; OR at least three years of relevant professional experience in grants administration, contracts, procurement, financial administration, or a related field. • Strong organizational, written, and verbal communication skills, with excellent attention to detail and the ability to manage multiple priorities and deadlines.
• Ability to interpret and apply grant, contract, procurement, and administrative requirements and to work collaboratively with staff across different programs and areas of expertise.
• Ability to exercise sound judgment, take initiative, and handle financial and other confidential information appropriately.
• Proficiency with standard office software and ability to learn and use QuickBooks and other financial and grant-management systems.
• Valid driver’s license and ability to operate an MCBP vehicle for occasional work-related travel. Preferred experience includes administering federal, state, local, or private grants; federal grant and procurement requirements; contracts or subawards; grant budgeting, reimbursement, financial reporting, or audit documentation; QuickBooks; and work in a nonprofit, government, or other grant-funded organization. 

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