Michael Hearn Internship

Save the Rhino International London, Europe
Deadline 07/20/2018
Job Type Internship

Salary: £18,000 per annum

Contract: 12.5 month fixed-term post

Holiday allowance: 25 days plus UK bank holidays

Start date: Monday 3 September 2018; end date Friday 13 September 2019

Location: Central London, UK

This internship offers the chance to work in a UK-based fundraising conservation charity, providing an excellent all-round introduction to the sector. You will join a friendly and highly motivated team. Our headquarters near London Bridge will be your base, but the Internship also includes two weeks in Namibia with staff from Save the Rhino Trust, one of the field programmes supported by SRI.

General job description

The Michael Hearn Intern will collaborate with the team on a variety of work that helps SRI deliver its rhino conservation strategies. The description below outlines the range of proposed tasks under different strands of our work.

Events (supervised on a day-to-day basis by the Events Manager):

  • Responsibility for SRI’s Virgin London Marathon team, which includes recruiting 50+ Gold Bond place runners and as many “own place” runners as possible; organising team fundraising evenings; providing fundraising and training advice; managing team support on the actual day (Sunday 28 April 2019 – please note the successful applicant MUST be available to work on this day); handling all related banking and team administration, including following up with runners for outstanding sponsorship; and finally putting into place the recruitment and advertising for the 2020 Virgin Money London Marathon
  • Supporting the Events Manager with the organisation and administration of other events as needed
  • General support (together with other SRI staff) at other events, including dinners, lectures, parties etc.

Administration (supervised on a day-to-day basis by the Finance & Office Manager):

  • Sole responsibility for: maintaining stationery supplies; minuting meetings; maintaining office equipment; updating the online shop; fulfilling merchandise and membership orders and sourcing new merchandise items
  • Supporting on: banking various forms of income; database management; processing Gift Aid details and submissions; updating the website, and general admin
  • Working with the Communications Manager to thank our supporters including writing thank-you letters and creating records on the database (Salesforce)

Fundraising & partnerships (supervised on a day-to-day basis by the Fundraising Officer):

  • Supporting the development of communication materials for companies, zoos, and grant-making trusts and foundations, including grant reports and materials for fundraising activities
  • Supporting the stewardship of our partnerships with companies, zoos, and grant-making trusts and foundations, including writing thank-you letters, creating invoices and receipts, and creating financial records using our database

Two weeks’ office support and field experience in Namibia (approximately July-August 2019), shadowing Save the Rhino Trust (SRT)’s fundraising and rhino monitoring teams in their day-to-day activities:

  • Patrol and monitor the rhino range (25,000 sq/kms)
  • Proposal writing and grant reporting for SRT
  • Administrative support for SRT

As well as these specific responsibilities, the Intern can expect to take part in team discussions about fundraising strategy, issues arising in rhino conservation, field programmes etc. In addition, depending on the particular skills and interests of the successful candidate, there may be opportunities to develop other strands of work within the charity.

The Intern will be line managed by and conduct performance appraisals with the Fundraising Officer.

There is a training budget of up to £500 available for the Michael Hearn Intern. All Save the Rhino employees benefit from the compulsory workplace pension scheme, which receives contributions from employer and employee.

Person specification

This Internship is open to highly motivated school leavers or those graduating from their first degrees in 2017 or 2018. Masters and Doctoral students are not eligible. The applicant must be eligible to work in the UK.

If you are not available for interview in our office on Monday 30 July 2018 then, unfortunately, we cannot consider you for the post.

Since this position is aimed at those new to the conservation / charity sector, we are not necessarily looking for someone with direct experience of such work. However, we do expect that the successful applicant will:

  • have an active interest in wildlife and / or environment conservation. Save the Rhino is looking for someone who will really make the most of this opportunity to learn about all aspects of fundraising for conservation, gaining the specialist experience that will aid them to move on to work within conservation, whether in an office environment or in the field
  • have worked or volunteered throughout recent school or university holidays
  • be able to demonstrate an extremely high level of organisation and ability to manage multiple priorities
  • be good at building and maintaining relationships with a wide range of people
  • have experience of working with Excel spreadsheets, Microsoft Word, email, and be highly IT literate
  • have an aptitude for administration work
  • have a strong ability to work both independently and within a team

Save the Rhino International is a small and friendly organisation. It is innovative and the office has an informal atmosphere, but at the same time it expects high professional standards of its staff. All members of staff are required to support the work of the others, whether they are on annual / sick leave or simply under pressure. Enthusiasm, flexibility, and an aptitude for hard work will be needed.

Statement of particulars of employment at SRI

  • Start date: The 12.5-month contract with Save the Rhino International will commence on Monday 3 September 2018
  • Job title: Michael Hearn Intern
  • Place of work: Unit 3, Coach House Mews, 217 Long lane, London, SE1 4PR
  • Hours of work: Normal office hours are 10.00am until 6.00pm Monday to Friday, including a one-hour lunch hour, though flexi-hours may be arranged in consultation with the Managing Director / Deputy Director
  • Pay: The salary rate as from 3 September 2018 will be £18,000 per annum. This will be payable in monthly instalments, normally on the last Thursday of the month, direct into the Intern’s bank account
  • Pensions: The Intern will be automatically enrolled into a workplace pension on 3 September 2018 unless, on 3 September 2018, the Intern is younger than 22 years old, earning less than £10,000 a year, not already an active member of a qualifying workplace pension scheme with SRI, or working, or usually working, in the UK. If the Intern doesn’t meet these criteria on 3 September 2018, but does meet them at a later date, SRI will automatically enrol the Intern then
  • Paid holiday entitlement: 25 days per annum. Incomplete years will be calculated on a pro rata basis
  • Some evening and weekend working is required. In exceptional circumstances time in lieu may be offered, but this is not the normal case
  • Absence due to illness: SRI staff are required to telephone the charity before 10.30am any day when they are not able to work due to illness. Absences of five or more days must be explained by a doctor’s note
  • Appraisals: The Intern will have an appraisal with their line manager after the first three, six and nine months’ employment and on leaving SRI
  • Notice period: The probationary period for the post of Michael Hearn Intern is six months. During the probationary period, employment may be terminated by Save the Rhino or the employee with a notice period of one week; thereafter a period of one month. The charity reserves the right to terminate the service of a member of staff without notice or payment in lieu of notice in circumstances of Gross Misconduct
  • Discipline and grievance: As a first step, if any SRI member of staff feels s/he has a justifiable grievance, s/he should raise the matter with the Partnership Development Manager

Introduction to Save the Rhino International (SRI)

Save the Rhino works to ensure that all five rhino species thrive in the wild for future generations. We collaborate with partners to support endangered rhinos in Africa and Asia. SRI is primarily a fundraising organisation and we take a practical and evidence-based approach to our work.

We expect to raise c. £2.4 million in the financial year 2018-19 via our main income streams: events; trusts and foundations; and other strands such as corporate support, donations, merchandise, membership, Gift Aid etc.

Our website, www.savetherhino.org, has regularly updated information about the charity; about the five rhino species, the threats facing them and the programmes we support; about forthcoming fundraising events in which people can participate; about ways in which people can support us; and an online shop.

Save the Rhino International: Privacy Notice for Job applicants

This Privacy Notice is intended for anyone applying for a job at Save the Rhino International (SRI).

As part of any recruitment process SRI collects and processes personal data relating to job applicants. SRI is committed to being transparent about how it collects and uses that data and to meeting its data protection obligations.

SRI is registered charity (no.1035072). SRI is a data controller subject to the Data Protection Act 1998 and General Data Protection Regulation (GDPR) 2018.

What information does SRI collect?

SRI collects a range of information about you. This may include:

  • your name, address, and contact details including email address and telephone number;
  • details of your qualifications, skills, experience, and employment history;
  • information about your current level of remuneration, including benefit entitlements;
  • whether or not you have a disability for which SRI needs to make reasonable adjustments during the recruitment process; and
  • information about your entitlement to work in the UK.

SRI may collect this information in a variety of ways. For example, data might be contained in application forms, CVs or resumes, obtained from your passport or other identity documents, or collected through interviews or other forms of assessment.

SRI may also collect personal data about you from third parties, such as references supplied by former employers. SRI will seek information from third parties only once a job offer to you has been made and will inform you that it is doing so.

Data will be stored on our IT systems including email. For successful applicants we may store information on our database.

Why does SRI process personal data?

SRI needs to process data to take steps at your request prior to entering into a contract with you. It may also need to process your data to enter into a contract with you.

In some cases, SRI needs to process data to ensure that it is complying with its legal obligations. For example, it is required to check a successful applicant's eligibility to work in the UK before employment starts.

SRI has a legitimate interest in processing personal data during the recruitment process and for keeping records of the process. Processing data from job applicants allows SRI to manage the recruitment process, assess and confirm a candidate's suitability for employment, and decide to whom to offer a job. SRI may also need to process data from job applicants to respond to and defend against legal claims.

SRI may process special categories of data, for example, information about whether or not applicants are disabled to make reasonable adjustments for candidates who have a disability. SRI processes such information to carry out its obligations and exercise specific rights in relation to employment.

If your application is unsuccessful, SRI may keep your personal data on file in case there are future employment opportunities for which you may be suited. SRI will ask for your consent before it keeps your data for this purpose and you are free to withdraw your consent at any time.

Who has access to data?

Your information may be shared internally for the purposes of the recruitment exercise, with the line manager who is operating the recruitment process, interviewers involved in the recruitment process, and staff who are dealing with your initial enquiry or application.

SRI will not share your data with third parties, unless your application for employment is successful and it makes you an offer of employment. SRI will then share your data with former employers to obtain references for you.

SRI will not transfer your data outside the European Economic Area.

How does SRI protect data?

SRI takes the security of your data seriously. It has internal policies and controls in place to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by our employees in the proper performance of their duties. SRI ensures staff receive data protection training on at least an annual basis.

For how long does SRI keep data?

If your application for employment is unsuccessful, SRI will keep your data for up to six months after the end of the relevant recruitment process. If you agree to allow SRI to keep your personal data on file, SRI will hold your data on file for a further time period as agreed for consideration for future employment opportunities. At the end of that period or once you withdraw your consent, your data is deleted or destroyed.

If your application for employment is successful, personal data gathered during the recruitment process will be transferred to your personnel file and retained during your employment. The periods for which your data will be held will be provided to you in a new privacy notice.

Your rights

As a data subject, you have a number of rights. You can:

  • access and obtain a copy of your data on request;
  • require SRI to change incorrect or incomplete data;
  • require SRI to delete or stop processing your data, for example where the data is no longer necessary for the purposes of processing; and
  • object to the processing of your data where SRI is relying on its legitimate interests as the legal ground for processing.

If you would like to exercise any of these rights, please contact info@savetherhino.org.

What if you do not provide personal data?

You are under no statutory or contractual obligation to provide data to SRI during the recruitment process. However, if you do not provide the information, SRI may not be able to process your application properly or at all.

Automated decision-making

Recruitment processes are not based solely on automated decision-making.

HOW TO APPLY

Thank you very much for your interest in this post. We look forward to receiving your application.

All applications need to be received by 18:00 (BST) on Friday 20 July 2018. Applications should be sentby email to recruitment@savetherhino.org

Applicants should submit:

  • A CV, which should demonstrate the skills, aptitude, and experience outlined in the person specification
  • A covering letter, which should say where you saw the advertisement and explain why you want this position

Failure to provide this information will result in immediate disqualification.

Short-listed applicants will be invited for interview on Monday 30 July 2018

If you have not heard from us by 18:00 BST on Friday 27 July 2018, you should assume that you have not been selected for interview

The interview process will last one hour, and will consist of an oral interview with three existing members of SRI staff followed by a couple of short IT and excel exercises

Upon making a job offer, we will request the contact details of two referees (name, address, telephone number, email). Please ensure you have prepared your referees in advance of the interview date so that we may contact them without delay. (Referees will only be contacted once a conditional job offer has been made)Please note that due to pressure on staff time, applicants not short-listed for interview will not receive a reply. Detailed feedback will be offered to candidates who were interviewed but who were not offered the post. Please do not phone or email SRI to ask for additional information (refer to our website instead) or for feedback on individual applications.

Thank you very much for your interest in the Michael Hearn Internship. We look forward to receiving your application.

When you apply, please indicate that you are responding to the posting on Conservation Job Board.