Job Summary

MN DNR—Division of Forestry is hiring an Office & Administrative Specialist, Senior, whose position is located in Aitkin, MN. Primary responsibilities include planning, coordinating, and managing complex fiscal functions; providing critical office and business management expertise; and administering the procurement and logistical activities for the Regional Forestry Office and Statewide Forestry Programs, within the Division of Forestry to ensure compliance with all laws, rules and guidelines.

The Office & Administrative Specialist also provides the Region Forestry Office and their external customers with information, assistance, and services based on substantial knowledge of high priority Division of Forestry programs such as: Fire, Timber, Training, Fire Prevention, Facilities, Safety, Roads, and Development.

Qualifications

Minimum Qualifications

• Mathematics, accounting, and data entry knowledge and ability to support program work and review, track, analyze, and prepare financial summaries or create reports. 
• Spreadsheet and database skills sufficient to accurately enter data, retrieve information, manage data, and integrate data into meaningful responses and reports.
• Advanced word processing skills sufficient to carry out administrative tasks and ensure documents and records are complete, accurate, current and meet electronic accessibility requirements.
• Interpersonal skills – including customer service, communication, and human relations skills – sufficient to respond promptly, professionally, and accurately with a variety of internal and external customers on a broad range of tasks and responsibilities. 
• Knowledge of principles and practices of office management to organize and coordinate administrative program operations.
• Advanced software knowledge and skill in the full Microsoft suite, including Excel (create pivot tables, complex charts, graphs, and tables), Access, PowerPoint, Visio, Outlook, and Teams; and sufficient knowledge and skill to use Qualtrics, Arc GIS, and associated Private Forest Management Module.
• Ability to establish and maintain complex records systems, such as the Private Forest Management Module. 
• Organizational and time management skills sufficient to prioritize workload, meet deadlines, initiate activities independently, and coordinate and support statewide staff meetings and large-scale events.
• Proofreading/editing skills sufficient to ensure accuracy of written materials.
• Knowledge of general office equipment and software including phone system, personal computer, mobile devices, printers, digital photography and scanners, postage machine, etc. sufficient to maintain and use equipment and provide direction to other staff.

Preferred Qualifications

• Three or more years of general office or program coordination experience.
• Knowledge of the functions of forestry terms and DNR Forestry services.
• Knowledge state budgeting, policies, procedures, and laws sufficient to provide program administrative support, suggest changes, and prepare and interpret fiscal reports, analyze account balances and budgets, and process invoices. 
• Ability to locate legal descriptions, read maps and plat books and knowledge of Landview program sufficient to look up 911 addresses.