Operations Director

Fossil Fuel Non-Proliferation Treaty Initiative

Remote, Remote

Job Type Permanent
Salary Details $100,000 to $140,000 USD
Deadline Oct 31, 2023
Required Experience 2 - 6 years

Full Time | Fully Remote, can be done from anywhere in the world

The Fossil Fuel Non-Proliferation Treaty Initiative is seeking an Operations Director who is passionate about social and environmental justice. This is a leadership position that requires a proactive, organized, and adaptable individual who has the skills and qualifications to support a dynamic global team.

As the Operations Director, you will play a pivotal role in the success of our small and growing global initiative. You will be responsible for overseeing all operational aspects of our organization's activities. You will play a key role in supporting the strategic vision, managing day-to-day operations, and ensuring the efficient functioning of the initiative.

You will be a key interface between our team, our partners, and our fiscal-sponsor the Earth Island Institute as well as our payroll service providers.

This leadership position, will be a member of the global executive team, and requires a motivated and detail-oriented individual.

This is a full-time position. Salary is commensurate with experience and adjusted based on location.

The Fossil Fuel Non-Proliferation Treaty Initiative welcomes and values diversity of people, cultural experiences and perspectives. We actively encourage applications from all corners of our global society.

The Fossil Fuel Non-Proliferation Treaty Initiative is a fiscally sponsored project of Earth Island Institute. As such, the Operations Director will be an employee of Earth Island Institute if based in the United States, and otherwise hired through a third-party employment platform, subject to employment standards at the Earth Island Institute.

Earth Island does not unlawfully discriminate against employees or applicants because of race, color, religion, religious creed, sex (including pregnancy, breastfeeding, childbirth, or related medical conditions), national origin, ancestry, age, marital status, physical disability, mental disability, medical condition, genetic information, gender, gender identity, gender expression, sexual orientation, military and veteran status, or any other basis protected by state or federal laws, local law, or ordinance.

The total compensation package for this role, including mandated employer paid pensions, will be in the range of $100,000 to $140,000 USD. We encourage applicants to apply as soon as possible. This position is open until filled.

Key Responsibilities

Operations and Financial Management

  • Develop and implement operational policies and procedures to streamline organizational processes.
  • Oversee financial management, budgeting, and reporting, ensuring transparency and compliance with funding requirements and legal obligations.
  • Coordinate with Earth Island Institute on administrative tasks, such as contracts, subgrants, domestic HR, insurance, and legal compliance.
  • Ensure smooth day-to-day operations, addressing any operational challenges that may arise.
  • Oversee staff and providers responsible for the management of international human resources activities, including recruitment, onboarding, performance management, and professional development.
  • Oversee staff and providers responsible for the management of internal systems and technology infrastructure to support efficient operations.

Strategic Planning and Program Support:

  • Collaborate with the executive team to develop and implement the organization's strategic vision and goals.
  • Support the development and financial reporting of program budgets.
  • Contribute to the development of grant proposals and reports, working closely with program staff and Earth Island Institute.
  • Assist in governance matters, including coordinating with our Fiscal Sponsor, Steering Committee and relevant stakeholders.

Fundraising Support:

  • Assist in the development of grant budget proposals
  • Coordinate with program staff to gather data and information for donor reporting.

Relationship Management:

  • Maintain strong relationships with Earth Island Institute staff, ensuring effective communication and collaboration.
  • Serve as the primary point of contact for Earth Island Institute, liaising on administrative, financial, and operational matters.

The Ideal Candidate

To be successful in this role you will be a motivated and passionate team player who is comfortable with working in a global team that spans many cultures and experiences, and necessitates some unconventional working hours to accommodate timezones.

Required experience and attributes:

  • Proven experience (5+ years) in operations management, preferably in a nonprofit or policy advocacy context
  • Strong experience in financial management, budgeting, and reporting
  • Demonstrated experience in personnel management and team leadership
  • Excellent organizational and project management skills, with keen attention to detail
  • Strong interpersonal and communication skills, with the ability to work effectively with diverse stakeholders
  • Strong analytical and problem-solving abilities
  • Ability to manage multiple tasks and projects simultaneously while maintaining attention to detail
  • Commitment to, and competency, at managing across cultures and difference, with a strong decolonial perspective

Desired experience and attributes:

  • Prior experience in a global or multinational organization
  • Experience working with a fiscal sponsor
  • Proficiency in monitoring and evaluating project progress, identifying risks, and proposing mitigation strategies
  • Familiarity with grant management and fundraising principles in a nonprofit setting

If you are interested in being considered for this position, please email a cover letter addressing the points below, and a detailed resume or curriculum vitae (CV) to ops@fossilfueltreaty.org with “Operations Director” in the subject line.

Address in your cover letter:

  • Your preferred name, pronouns, and the timezone you’re based in

  • Responses to the following four short questions:

    • What appeals to you about working with the Fossil Fuel Treaty? (100 words or less)

    • Tell us about a time when you set an ambitious operational goal and achieved it (250 words or less)

      • Here we’re interested in the scope and complexity of projects you’ve worked on or led, and understanding how you think about goal setting, overcoming obstacles and what you count as success. Just tell us the story :) Some prompting questions you might consider:

        • How did you set the goal?

        • What made it ambitious?

        • What was your approach?

        • What was the outcome?

        • What did you learn from the experience?

  • Having read the responsibilities for the Operations Director role, tell us which one or two you are more excited about and why. Which one or two are you least motivated about and why? (150 words or less)

    • Here we’re interested to see your self-awareness and we want to learn how to set you up for success if you get the role, by giving you more of the work = you love, and making sure you have support or don’t have to do as much of the work you find less motivating. Every job has parts we love and parts we don’t, and every applicant will need help with some parts of the job too.

  • What are the key experiences in your professional and personal life motivating you to apply for this role? (150 words or less)

    • This is your chance to share some of your experience - we’ll get it from your CV, of course, but we’d love to hear what you think is most relevant to this role and understand what motivates you.

  • Three professional references, including contact information.

    • We won’t contact your references unless you have completed an interview, and we won’t reach out to them without telling your first

There are no right or wrong answers to these questions, and you shouldn’t spend significant time on your answers. We just want to understand your approach and motivations, and get some sense of how you think about and approach your work. Bullet point/dot point lists are fine - we’re not testing writing or expression, just getting to know you.

When you apply, please indicate that you are responding to the posting on Conservation Job Board.

Category Admin & Leadership, Policy And Law