Operations Manager

Downeast Coast Conservancy has an opening for an Operations Manager to work closely with the Executive Director and Board of Directors. The Manager will provide operational and management support: bookkeeping, budgeting, managing the donor database, and supporting development activities. This full-time, year-round position is 40 hours per week with benefits. Work scheduling can be somewhat flexible, and some weekend and/or evening work is required on occasion. The starting salary begins at $52,000, commensurate with experience.

About Downeast Coastal Conservancy

Downeast Coastal Conservancy is a nationally-accredited land trust located in Machias, Maine. DCC conserves essential ecological habitats, engages the local community, and fosters an environment where wildlife and people thrive in coastal Washington County, Maine.  We manage and protect more than 7,400 acres and 72 miles of shoreline, maintain 30 miles of hiking trails, and promote numerous points of public access.

This is your opportunity to join a successful organization at a time of growth and rising engagement to help protect Washington County’s lands, waters, and communities.

The OM will coordinate DCC’s office and support the administration and daily operations of the organization. This includes donor database management, billing and receiving, financial recordkeeping, general filing, archive management, board committees and event support, and office management duties as needed. The OM works in an active office environment with other staff and interacts regularly with volunteers and visitors. Good humor and a friendly, collaborative spirit are essential.

Primary Responsibilities

• Manage the organization’s bookkeeping and reporting needs.
• Support the annual audit process with reports and information as needed by the external auditors, Executive Director, and Finance Committee.
• Assist the Executive Director in preparing the annual budget.
• Provide finance data for and support activities of the Finance Committee.
• Coordinate banking activities including recording income and making deposits; work with staff to maintain appropriate finance records.
• Oversee records and archives storage; maintain compliance with recordkeeping standards.
• Provide general office management.
• Assist fundraising efforts and activities in coordination with ED, Outreach Director, and Development Committee.
• Maintain donations and donor database with accurate information.
• Help plan and execute successful DCC outreach events and annual meetings.
• Manage and execute the annual appeal and other fundraising mailings in coordination with the Development Committee and ED.
• Support Development Committee meetings and activities.
• Assist the ED and Outreach Director with press releases and biannual newsletter as needed.

Preferred Qualifications

• Bachelor’s degree with non-profit finance experience, business experience, or equivalent.
• Demonstrated proficiency in QuickBooks Online, Microsoft Suite, and Excel. Experience with Little Green Light is desirable.
• Strong analytical, organizational, and prioritization skills.
• Excellent communication skills, both written and verbal.
• Ability to work as part of a team, both as a leader and in a supporting capacity.
• Creative problem solver.
• Sense of humor.
• Enthusiasm for community engagement and conservation in Washington County Maine.

Benefits

Employer-paid health insurance plan, with family coverage available.

IRA retirement plan, with 3% employer matching contribution.

Paid leave: 15 vacation days, sick leave, and all federal holidays.