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Part-time Program Operations Specialist

Climable

Cambridge, Massachusetts

Job Type Permanent
Salary Details $30-34/hour
Deadline Apr 17, 2024

Ready to make an impact on a part-time basis? Join Climable! We're seeking a detail-oriented Program Operations Specialist to support our mission-driven work. Enjoy the flexibility of a mostly remote role that allows you to balance your schedule. If you're passionate about sustainability and thrive in a role where attention to detail is key, this opportunity is for you!

About Us

Climable is a small woman-run nonprofit with a mission to make climate science and clean energy understandable, actionable, and accessible for everyone. Climable’s end goals are energy democracy (public participation in the energy transition) and climate resilience (improved avenues for anticipating, preparing for, and responding to climate disasters). Our main projects focus on 1) clean community microgrid development projects (solar and battery storage) in Environmental Justice (EJ) communities, 2) educational programs for students, children, and adults, and 3) stakeholder engagement and community outreach. We work hard to make sure people and communities are not left behind in the clean energy transition.

Position Description

Climable is seeking a part-time (8-12 hours/week) Program Operations Specialist to support payroll, invoicing, bookkeeping, contracting, and timekeeping. This individual will support our monthly invoicing process and serve as an important resource to our Project Managers by providing regular updates on project spending to date, supporting budgeting, and more. The Program Operations Specialist will also support legal and compliance paperwork, submit annual registration filings, assist with donor acknowledgment letters, and support other operational tasks as needed.

Climable uses QuickBooks Online for payroll, HR, and bookkeeping, Melio for payments, Clicktime for timekeeping, and Salesforce for project and contact management. Experience with each software is not required but the ability to learn quickly and ask good questions is critical to success in the role. Some familiarity with financial or accounting topics is required.

Roles and Responsibilities

After onboarding, a strong candidate for this role should be able to complete tasks like the ones below:

  • Consistency and attention to detail: Take the time to learn Climable’s chart of accounts in QuickBooks and correctly and consistently categorize expenses.
  • Timekeeping and project management support: Manage the Clicktime timekeeping system and the invoicing process (including prepping, editing, and reviewing invoices in Google Sheets on a monthly schedule). Generate reports on project spending for each program and provide monthly updates to Project Managers on total project spending, subcontractor spending, and budget status.
  • Problem-solving: Research and solve issues related to subcontractors, payments, or financial discrepancies. Take ownership of maintaining and understanding the subcontractor budget tracking Google Sheet, ensuring it accurately reflects invoices received and remaining budgets. Investigate discrepancies/errors in invoices or financial records by reviewing payment histories, contracts and agreements, and email communications. Document findings and then propose the corrective action.

Qualifications

We recognize that women and People of Color are less likely to apply for jobs unless they meet every qualification. Climable is dedicated to building a diverse and inclusive work environment. If you are excited about this opportunity, but our desired qualifications do not align perfectly with your experience, we still encourage you to apply! If you think you meet about 70% of the qualifications below, please apply! Applying gives you the opportunity to be considered.

Qualifications: 

  • Experience and comfort using Quickbooks Online, or have strong attention to detail, the ability to learn, and a familiarity with financial topics.
  • Self-starter and self-motivated.
  • Comfort working with numbers.
  • Strong attention to detail with the ability to check your own work.
  • Ability to manage files using standardized naming conventions and store files in the proper place to maintain and improve the organization on our Drive.
  • Comfort working with spreadsheets in Excel and/or Google Sheets.
  • Interest in HR or comfort working with sensitive information for payroll and benefits administration.
  • Passion for mission-driven, nonprofit work.

Climable is a small organization and is not able to provide visa sponsorship at this time. Applicants must be legally authorized to work in the U.S. without sponsorship.

HOW TO APPLY
  • Hours/week: 8-12 hours/week
  • Schedule: Very flexible, primarily determined by the person hired for this position. Evening or weekend work outside of traditional office hours, if preferred by the candidate, is allowed.
  • Candidates must be located in Massachusetts and have a permanent address in Massachusetts.

Use this form to apply. Applications will be reviewed on a rolling basis. Learn more about us on our website.

When you apply, please indicate that you are responding to the posting on Conservation Job Board.

Category Admin & Leadership
Tags Climate Change