Project Coordinator

Overview: Wildlife and Wetlands Solutions is a northern Michigan-based land management company specializing in invasive species control, forestry support services, hazardous fuels reduction, and habitat restoration. We are seeking an organized, detail-oriented Project Coordinator to support bidding, contracting, mapping, permitting, reporting, and day-to-day project coordination. This is a permanent, full-time salaried position that typically requires 40–50 hours per week and includes the benefits outlined below.

Typical Responsibilities: As a Project Coordinator for WWS, you will support a range of administrative, operational, and field-coordination tasks that help each project run smoothly from bid development through final reporting.

You will be responsible for:

• Identifying and sourcing project bid opportunities.
• Completing and submitting all quoting and bidding documents.
• Managing contracting documents and ensuring compliance with required insurance policies.
• Applying for required permits and completing related project reporting.
• Mapping and providing all GPS and GIS assistance to crew members and supervisors.
• Organizing project information and crew accommodations.
• Ordering materials and other necessary supplies.
• Coordinating project timelines and related correspondence with clients, partners, agencies, and other project stakeholders.
• Preparing final reporting data, maps, notifications, and project summaries for clients, agencies, and other required recipients.
• Answering and managing the company phone.
• Supporting additional duties as needed, including attending partner meetings and assisting field crews when necessary.

Task Breakdown (approximate; percentages may vary by season and project workload):

• 25%: Finding and filling out bids/quotes
• 65%: Project coordination, mapping, and reporting
• 10%: Communications and miscellaneous tasks

Minimum Qualifications:

• Associate degree or higher in natural resources, administration, or another applicable field
• Experience with GIS software, including ArcGIS Online, ArcGIS Pro, Field Maps, OnX, and Google Maps
• 2 years of experience in the natural resources or administration field
• Experience with Google and Microsoft Suites
• Michigan Pesticide Applicator license or ability to obtain one
• Sufficient understanding of conservation practices
• Strong written and oral communication skills

Desired Qualifications:

• Bachelor’s degree or higher in natural resources, administration, or another applicable field
• Experience with government contracting
• Sufficient understanding of native and invasive plants in our service area, habitat restoration, and conservation practices.
• Experience with EGLE and county SESC permitting processes

Compensation

• Starting salary range $45,000 - $55,000 depending on experience
• Company health insurance, including dental and vision after 90 days
• Two weeks of vacation (after 90 days) and major holidays off
• 3% matching Simple IRA plan after 90 days