Senior Administrative Assistant
Kansas Department of Wildlife and Park
Emporia, Kansas
| Job Type | Permanent |
| Salary | $17.25 - $18.11 per hour |
| Min. Experience | 0 - 1 year |
SENIOR ADMINISTRATIVE ASSISTANT – Position #K0218335
This full-time, unclassified Senior Administrative Assistant position is located in the Emporia Research and Survey Office, and is directly supervised by Carson Cox, Fisheries/Wildlife Biologist II.
Key Responsibilities:
- Acts as the main receptionist for the Emporia Research and Survey Office, greets and directs office visitors as well as telephone customers; sells agency permits, licenses and applications.
- Maintains sales records, makes deposits and handles other account transactions.
- Provides information regarding hunting, fishing, boating, state parks, public lands, pertinent laws and regulations, agency services, functions, policies, procedures, wildlife damage, and animal damage control.
- Sells agency resident and non-resident permits, licenses, and applications via the online systems when applicable
- Receives and records cash receipts, balances cash register and prepares for next day’s business and prepares bank deposits.
- Assists in preparation of payment vouchers for all purchases in region and for regional employees, determining appropriate coding; assists purchase files for equipment, uniforms, and supplies used in operating the district office and for regional field staff
- Assists with the preparation of the BPC report and the needed encumbrances.
- Picks up, opens, sorts, and distributes mail to office staff as needed, as well as processes outgoing mail and delivers to post office.
- Performs general filing of records and correspondence.
- Keeps brochures and department literature organized, displayed, and well stocked; operates copy machine, postage meter, cash register, fax machine, computer, printer, and the online license sales system.
- Checks out and keeps records of equipment that has been borrowed by customers, such as live traps.
- Assists officers with research in the online license sales system.
- Tags bobcats and keeps records of tags.
- Completes special projects as assigned.
Benefits:
- Salary: Beginning hourly wage of $17.25/hour to $18.11/hour.
- Health and other Insurance: Immediate group health, dental and vision coverage and life insurance coverage.
- Retirement and Options: Retirement plan and optional deferred compensation.
- Paid Leave: Holidays, sick leave, vacation leave, and parental leave.
Minimum Requirements:
- High School diploma or GED equivalent
- One year of experience in general office, clerical and administrative support work.
- A valid driver’s license and the ability to pass a background check are required.
Additional Qualifications/Skills/Abilities:
- Must have a mix of computer database, spreadsheet office equipment, business communication, and word processing knowledge.
- Experience with the SMART process (electronic accounting system) preferred.
- Must possess the ability to communicate effectively with others.
- Must be innovative and a resourceful self-starter able to work with minimal supervision and demonstrate organizational skills.
How To Apply: Go to the State Employment Center at https://admin.ks.gov/services/state-employment-center and follow the directions below:
- Click in the middle under the Sunflower. From there either Sign into your existing account or Register for a new account.
- Review and complete your contact information on the My Contact Information page. Please make sure to include your email address.
- Upload documents listed in the Required Documents section of this job posting to the appropriate location.
- Complete and Submit your application.
- Check your email and My Job Notifications for written communications from the Recruiter.
- Email - the email listed on the Careers>My Contact Information page.
- Notifications - view the Careers>My Job Notifications page
The following are the required items to apply:
1) a letter of interest
2) a detailed resume; including a valid e-mail address
3) transcript material, if you wish to include them
4) employment application – this is generated from the information which is input into the system
5) an Authorization to Release Information form** (this can be found at the following website):
https://www.ksoutdoors.com/news/KDWP-Info/Jobs/Employment-Application-Additional-Info
**Please note, this form must either be witnessed and signed by a Kansas Department of Wildlife and Parks employee or signed in front of and notarized by a notary public. We reserve the right to conduct a background check on all qualified applicants.
Incomplete applications will not be considered. A complete application packet must be submitted for each position. We no longer make copies of previous applications. Submitted application materials will be reviewed in Pratt to assure that the position minimum requirements are met, and those meeting the minimum requirements will be forwarded to the respective division for interview selection.
Applicants are notified whether or not they are selected to interview. The interview is generally a one-time, panel interview consisting of position-specific questions for all applicants (same questions for each applicant), with the selection being made after all candidate interviews are completed.
Veterans’ Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a “veteran” under K.S.A. 73-201 will receive an interview if they meet the minimum requirements of the position. The veterans’ preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determined by the appointing authority. Additional VPE information can be found at https://admin.ks.gov/services/state-employment-center/veterans. Applicants claiming veterans’ preference for the first time must mail a copy of your DD-214 to the Office of Personnel Services, 900 SW Jackson, Room 401-N, Topeka KS 66612, or FAX to 785/291-3715.
Disability Hiring Preference: If you are claiming Disability Hiring Preference for the first time, please mail a copy of your supplemental security income or social security disability insurance determination letter, letter from a managed care organization or qualified medical professional attesting to the disability, home and community-based services waiver approval letter, or vocational rehabilitation letter from a vocational rehabilitation counselor. These documents can be sent by fax to (785) 296-7712, scanned and emailed to Gustavo.Victoriano@ks.gov, or can be mailed or delivered in-person to ATTN: Disability Hiring Preference Coordinator, Office of Personnel Services, 900 SW Jackson Rm 401-N, Topeka, KS 66612. Visit https://admin.ks.gov/offices/personnel-services/jobs/disabilityhiring-preference for more information.
DEADLINE TO APPLY – Open until filled
The State of Kansas is an Equal Opportunity Employer. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.
If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the recruiter.
When you apply, please indicate that you are responding to the posting on Conservation Job Board.
| Category | Admin & Leadership |
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