Stillwater Sciences is seeking a Staff Accountant to join our team and work from our Sacramento, CA office. This is an opportunity to play a valued role in supporting our day-to-day business operations, maintaining accurate financial records, and contributing to the company’s financial strength and long-term sustainability.

We’re looking for someone who is organized, dependable, detail-oriented, and collaborative. The ideal candidate enjoys taking ownership of their work, working with others to solve problems, and contributing to a positive and supportive team environment. The Staff Accountant will work closely with accounting and administrative staff and will have the opportunity to support a variety of accounting functions and responsibilities.

This is a full-time position, approximately 40 hours per week. APPLY HERE

The ideal candidate will:

• Enjoy working collaboratively and building positive working relationships across the organization.
• Effectively manage multiple responsibilities, priorities, and deadlines within a matrixed organizational structure.
• Appreciate the opportunity to work alongside a talented group of scientists and professionals who are passionate about their work and making a difference for the environment.
• Bring a thoughtful, dependable, and solutions-oriented approach to their work.
• Demonstrate curiosity and a willingness to learn, develop accounting skills, and take on increasing responsibility over time.

The ideal candidate must possess:

• Strong analytical and problem-solving skills, with the ability to research routine accounting questions, identify discrepancies, and seek appropriate solutions.
• Initiative and a willingness to take responsibility for assigned tasks while recognizing when to ask questions or escalate issues.
• Good verbal and written communication skills, with the ability to communicate clearly and professionally with colleagues at all levels.
• Strong organizational and time-management skills, with careful attention to detail and the ability to meet established deadlines.

Duties include but are not limited to:

• Support the accounting team with month-end close activities, including preparing account reconciliations and gathering supporting documentation using Deltek Vantagepoint.
• Provide as backup support for Accounts Payable processing and other routine accounting functions.
• Process weekly Accounts Payable vouchers for assigned direct-bill vendors and other recurring expenses.
• Prepare monthly bank reconciliations and research routine reconciling items.
• Maintain and reconcile prepaid expense accounts.
• Maintain tracking, recording, and reconciling fixed asset activity.
• Prepare and post routine general journal entries, cash disbursement entries, accruals, and other accounting transactions.
• Assist with the calculation, tracking, and recording of sales tax, business license fees, and other applicable taxes and fees.
• Perform basic review and verification of AP vouchers and accounting entries for completeness, accuracy, and proper documentation.
• Assist with accounting process improvements, including testing and implementation of automated workflows.
• Research and resolve routine accounting differences and escalate more complex issues to Controller.
• Assist with special projects and other accounting tasks as needed.

Required qualifications include:

• 1–2 years of accounting experience or equivalent education and relevant experience.
• Associate degree in accounting, or currently pursuing a bachelor’s degree in accounting or finance.
• Experience with account reconciliations, Accounts Payable, journal entries, or month-end close activities is preferred.
• Working knowledge of basic financial accounting principles, including accrual accounting, cutoff periods, account reconciliations, and capitalization concepts.
• Ability to prepare clear and organized supporting documentation for accounting transactions and reconciliations.
• Experience using an ERP financial software system, such as Deltek Vantagepoint, or other ERP software is preferred.
• Experience working in an architecture or engineering firm, or another industry that maintains job cost or project cost information, is preferred.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• Strong attention to detail, follow-through, and willingness to ask questions and learn new processes.
• Ability to communicate professionally and courteously with accounting team members and staff at all levels.
• Intermediate Microsoft Office skills, particularly Excel, Word, and Outlook, and familiarity with Adobe Acrobat. Experience with PivotTables, SUMIF, and other Excel functions is preferred, or a willingness to learn.
• Ability to work effectively both independently on assigned tasks and collaboratively as part of a team.
• Personal integrity and sound judgment in working with confidential information.

Compensation and Job Details:

• This is a full-time, 40 hours/week non-exempt position that can be performed out of our Sacramento office.
• Hybrid schedule with minimum of 24 hours/3 days a week in the office.
• For the Staff Accountant position, we anticipate the hourly rate to be $34.12 - $37.52 per hour. Pay rate is commensurate with qualifications and experience.