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Wildlife Program Budget Analyst - Budget Analyst 4 (In-Training) - Permanent - *06691-24

Washington Department of Fish and Wildlife

Olympia, Washington

Job Type Permanent
Salary Details $56,676.00 - $90,624.00 Annually
Deadline Jun 19, 2024

FULL-TIME/PERMANENT
WILDLIFE PROGRAM BUDGET ANALYST
BUDGET ANALYST 4 (IN-TRAINING)
 
Financial Services Program – Budget Office
Olympia, Washington – Thurston County
 
This position may be eligible for telework.  The default assigned work location for this position is in Olympia, Washington.  Frequency of onsite work will vary based on business and operational needs.
 
We are seeking an expert budget analyst to join our fast paced and dynamic budget office division, to provide critical support to Budget Managers and the Budget Officer in developing, monitoring, and maintaining the agency budget.
 
This position provides senior level  projections, analysis, and monitoring for the Science and Diversity divisions within the Wildlife Program and serves as the program expert for grant application planning, submittal, and monitoring.
 
We are recruiting to hire at the Budget Analyst 4 or Budget Analyst 3 In-Training level depending on experience. If you are hired as a Budget Analyst 3, you will promote to a BA4 upon successful completion of the in-training plan.
 
Depending on which level you are hired at, your salary will be as follows:
Budget Analyst 3 - $4,723.00 - $6,349.00 Monthly
Budget Analyst 4 - $5,615.00 - $7,552.00 Monthly
 

In this dynamic role, you will be responsible for ensuring the management of ~$22 Million biennial operating budget and business operations across these two divisions.
 
With your experience, you will provide expert level consultative budget analysis and review to senior management in the development of fiscal notes, decision packages, and allotments.
 
We are seeking a candidate to develop processes and procedures for budgets and contracts to ensure managers and program staff are proficient in these areas.

 

Duties:

Here are some things you will do in this role:

Serves as Divisions’ expert to provide technical assistance to internal and external customers regarding highly complex budget, financial and operational related activities as well as serving as the divisions expert to administer highly complex budget, financial and/or operational projects that result in improvements within the Science and Diversity divisions: 

  • As the divisions’ expert, exercises discretion and independent judgment, conducts in depth analyses/evaluation and provides recommended actions to identify and address issues, problems and opportunities related to divisions’ budget, financial, and/or business operations to internal and external constituents and manages implementation of changes for program effectiveness.
  • Builds the strategic methodology of how funds are allocated through initial development and maintenance of the divisions’ portion of the Chart of Accounts.
  • Independently plans and prioritizes division activities to meet deadlines as well as Agency and Program goals and objectives.
  • Assist divisions’ staff in the design, development, analysis, monitoring and maintenance of complex monitoring tools for budget and financial management. 
  • Ensures divisions’ budget and financial operations are conducted in a manner that is timely efficient, effective, and in compliance with agency policies and state and federal laws by implementing work plans to meet requirements of policies and laws.

Monitors and advises Wildlife Program managers and staff on accounts receivable and payable contracts and grants: 

  • Review for legal compliance and approve program contracts. Some of the systems you will use are Novatus, TRACS, Grant Solutions.
  • Provide in depth planning, monitoring, evaluation, and analyses for Wildlife Program’s accounts receivable and payable contracts and grants. 
  • Prepare and coordinate cross biennium contract reconciliation. 
  • Assist project managers to facilitate contract resolutions with programs and agency.

 
WORKING CONDITIONS:

  • Work Setting, including hazards:
    • Work is generally performed in an office setting within the headquarters of the Wildlife Program. Office hazards include working under fluorescent light, repetitively entering data into computer, looking at computer monitor for long periods of time, sitting or standing for long periods of time. 
  • Schedule:
    • Standard 40-hour work week, however, may be required to occasionally work more than 40 hours per week to meet deadlines during peak periods, particularly during budget development.
  • Travel Requirements:
    • Some travel may be required throughout the State and country to attend training, meetings, and conferences.
  • Tools and Equipment:
    • Computer hardware and software as required. 
    • General office equipment.
  • Customer Interactions:
    • Customers are internal agency staff and external grant partners.

 

Qualifications

This Budget Analyst 4 (In-Training) series provides mentoring and career development opportunities for candidates with limited experience.
 
Candidates will be hired as a Budget Analyst 3 or Budget Analyst 4, dependent on skills and experience.
 
Required Qualifications for the Budget Analyst 3:

  • Bachelor’s Degree in business, public administration, accounting, economics, statistics, or relevant field; and three (3) years of professional experience in accounting, budget, finance, or public administration.
    • A master’s degree in a related field may substitute for two (2) years of the required experience.

     Or

  • Current or recent experience as a Budget Analyst 2.

     Or

  • Equivalent education/experience.

Please note:

  • Closely related qualifying experience may be substituted for the required education on a year-by-year basis.


Required Qualifications for the Budget Analyst 4:

  • Bachelor’s degree in business, public administration, accounting, economics, statistics, or related field and a minimum of four (4) years of state budget or other relevant budget experience.
    • A master’s degree in a related field may substitute for two (2) years of the required experience. 

     Or

  • Current or recent experience as Budget Analyst 3 (BA3).

     Or 

  • Seven years of professional experience performing budgeting or accounting duties.


PREFERRED QUALIFICATIONS:
In addition to those required qualifications, our ideal applicant will also have some or all of the following:
 
Experience in or with:

  • State budget development, including fiscal notes, decision packages, and allotment development.
  • Developing and managing a wide range of contracts and grants, including federal, private/local, and interagency agreements. Good working knowledge of applying indirect rate and match requirements to contracts and grants.
  • Tracking expenditure variances and, fiscal year and biennial close-out processes.
  • Microsoft Excel to create spreadsheets, import data, create tables and graphs, use formulas to improve functionality.

Knowledge of:

  • Applicable Federal regulations.
  • Washington State financial systems, including AFRS, Enterprise Reporting, and OFM/state rules and regulations.
  • WDFW budget and financial tools, including Novatus contract management system, CAPS Financial, Total Time, and payroll cost reporting systems. 
  • Fish and wildlife protection and conservation activities.

Ability to:

  • Demonstrate clear and effective verbal and written communication skills.
  • Absorb new information, understand, and interpret verbal and written direction, and question appropriately.
  • Effectively organize and prioritize work.
  • Work independently and as part of a team with people from all levels of the organization.
  • Demonstrate attention to detail with a high degree of accuracy.

 

Supplemental Information:

Please note: Failure to follow the instructions below may lead to disqualification.

Experience and education selected, listed, and detailed in the Supplemental Questions must be verifiable in the application.

In order to successfully apply for this position, you MUST complete your profile at www.careers.wa.gov and attach the following to your profile before completing the online application:

  • A cover letter describing how you meet the qualifications of this position (Generic cover letter will not be accepted).
  • A current resume. 
  • Three professional references. 

 

IMPORTANT NOTE: 

All new employees must complete an Employment Eligibility Verification Form (I-9 Form) on their first day of work. If hired for this or any position at WDFW, you will be required to provide documentation proving you are eligible to work in the United States. For a list of acceptable documents, please use the following link:  https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents

 

JOIN THE WDFW TEAM:

Learn about our agency and the perks of working for WDFW!

The Washington Department of Fish and Wildlife has some of the most talented people in the natural resource field.  We celebrate and value diversity, appreciating that a workforce composed of those from different backgrounds and experiences creates an inclusive environment, strengthens positive relationships with the local community, and brings new perspectives and approaches to fulfilling the agency’s mission. We value demonstrated skill in living WDFW values of Accountability, Service, Professionalism, Integrity, Respect, and Empathy (ASPIRE).

WDFW employees may be eligible for the following Benefits:

Medical/Dental/Vision for employee & dependent(s), Public Employees Retirement System (PERS), Vacation, Sick, and other Leave types.

Eleven (11) Paid Holidays per year and one (1) personal holiday if the employee is scheduled to be, or has been, continuously employed by the State of Washington for at least four (4) months.

Public Service Loan Forgiveness, Tuition Waiver, Long Term Disability & Life Insurance, Deferred Compensation Programs, Dependent Care Assistance Program (DCAP), Flexible Spending Arrangement (FSA), and an Employee Assistance Program.

 

Diversity, Equity, and Inclusion Employer

 

VETERAN PREFERENCE NOTICE:

To take advantage of veteran preference, please do the following:

  • Email a copy of your DD214 (Member 4 copy), NGB 22 or USDVA signed verification of service letter to Cheri.Weld@dfw.wa.gov.
  • Subject line must include recruitment number, position, and Vet (for example: #10155 Biologist 1 – Veteran)
  • Include your name as it appears on your application in careers.wa.gov.

 

MILITARY SPOUSE PREFERENCE NOTICE: 

To take advantage of military spouse preference, please do the following:

  • Notify us of your military spouse status by email at Cheri.Weld@dfw.wa.gov.  
  • Subject line must include recruitment number, position, and MS (for example: #10155 Biologist 1 – MS)
  • Include your name as it appears on your application in careers.wa.gov.

 

Note: Please blackout any PII (personally identifiable information) data such as social security numbers. 

 

As part of WDFW’s efforts to advance respectful and inclusive work environments, the Agency expects inclusivity as part of our professional interactions and communications.  Therefore, we want to ensure that all individuals feel welcome, are treated fairly and respectfully.  All staff are empowered to fully contribute to serving their work unit, Agency, and the citizens of Washington.

The Department of Fish and Wildlife is an equal opportunity employer.  We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation, and gender identity diversity.  Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, disabled, and Vietnam era veterans and people of all sexual orientations and gender identities are encouraged to apply.

Persons needing accommodation in the application process or this announcement in an alternative format please contact Jayme Chase by phone 360-902-2278 or email Jayme.Chase@dfw.wa.gov, or the Telecommunications Device for the Deaf (TDD) at 800-833-6388.

If you are having technical difficulties creating, accessing, or completing your application, please call NEOGOV toll-free at (855) 524-5627 or support@neogov.com.

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HOW TO APPLY

To be considered for the position, please apply using the link below:

 

https://www.governmentjobs.com/careers/washington/jobs/4534243/wildlife-program-budget-analyst-budget-analyst-4-in-training-permanent-0

When you apply, please indicate that you are responding to the posting on Conservation Job Board.

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