Contracts and Grants Specialist

Environmental Incentives

Washington, DC

Job Type Permanent
Salary Details 0-150,000
Required Experience 2 - 6 years


  • Do you feel joy when you help others succeed by applying skills you enabled them to acquire or making sound contracting decisions that inform the delivery of project work?   
  • Do you want to join a rapidly growing mission-driven company with a unique, evidence-based approach to making positive change in the world?  

This is a great opportunity for someone with USAID contract and grants compliance experience to grow in their role, provide direct support to project teams, and build organizational capacity through development of systems and processes and capacity building of technical and program management staff.   

This position supports the Operations team to ensure compliance with federal contract terms and conditions, develop corporate processes and procedures for project management teams relating to contract compliance and procurement procedures, and build company compliance initiatives.


EI is one of USAID’s fastest growing implementing partners, and we currently manage contracts based in Washington, DC and throughout the world. We need a Contracts and Grants Specialist to join the Operations team to provide compliance support to project teams in Washington DC and beyond, primarily for USAID clients, but also for state and local governments and other non-USG clients.    

If you have the experience and desire to help our staff become more effective, please apply.   

About Environmental Incentives 

At Environmental Incentives, our purpose is to create the conditions for human and natural communities to thrive. We do this by helping our partners improve the performance of conservation and development programs. Our clients trust us to design and support implementation of programs that (1) use evidence to develop effective strategies within complex systems, (2) center local stakeholder experiences and facilitate collective action, and (3) produce results that support learning about what works. Environmental Incentives is a certified B Corporation with offices located in Washington, DC, South Lake Tahoe, San Diego, Nairobi, and Lima (pending registration). Our remote staff and consultants are based in multiple states within the United States, and across five continents. 

Planned Job Responsibilities Within First Year 

3 months  

  • Learn and take the lead on EI's contract approval process. 
  • Build relationships with and support project implementation and program management teams. 
  • Support the development of relevant tools, templates, and guidance for EI's updated procurement policy and process.  

6 months 

  • Contribute to development and delivery of contracting trainings and capacity development initiatives. 
  • Contribute to the submission of at least one EI primed cost proposal.  
  • Contribute to building grants-under-contract management capacity. 

12 months  

  • Build out contract template library. 
  • Support the implementation of a contracts management system. 
  • Establish annual desktop audit procedure.   

Specific Responsibilities 

  • Review contracts for type, provisions, selection, responsibility determination, and required approvals.  
  • Develop grants-related tools, templates, processes, and manuals. 
  • Participate in full cycle corporate and project-related procurement processes.  
  • Assist in developing guidance documents and training materials for corporate and project management teams.  
  • Aid project teams on interpreting applicable regulations and provisions.  
  • Develop tools, templates, and processes to be used by the operations team and program management unit. 
  • Engage with and provide ongoing contract compliance support to program management teams.  
  • Perform restricted parties checks on covered actions.  
  • Contribute to FAR-related compliance plans.  
  • Maintain corporate trackers.
  • Maintain SAM.gov registration and other company certifications.  
  • Support the submission of cost proposals as needed. 
  • Stay current with regulatory changes and compliance best practices and engage experts inside and outside EI effectively.
  • Build the capacity EI staff related to procurement, contract compliance, and program management.


Minimum Qualifications 

  • Bachelor’s degree and 5 years of relevant experience; Master's degree and 3+ years relevant experience or equivalent combination of education and experience.  
  • Experience in interpreting and applying USAID Acquisition rules and regulations, including FAR, AIDAR, ADS, FTR, DSSR, and FAM.  
  • Demonstrated experience in full cycle contract and subcontract management, from solicitation to close-out.  
  • Demonstrated experience supporting project management teams with contract compliance.  
  • Demonstrated experience managing and/or providing contract compliance support to USAID contracts and grants-under-contract. 

Preferred Qualifications 

  • Experience with GSA Schedule contracts.  
  • Experience with SAM.gov and other federal database reporting/certifications
  • Experience with multiple types of USAID acquisition vehicles and contract types. 
  • Experience with USAID Assistance mechanisms (Cooperative Agreements and Grants).  
  • Experience using Contract Management Systems (CMS).

Knowledge, Skills, and Abilities 

  • Clarity of thought and effective communication (verbal, written, visual) in English.  
  • Listening and problem-solving skills and the ability to follow multi-step implementation plans.  
  • Professional proficiency and ability to deliver client services in English.  
  • Proficiency with MS Office suite. 
  • Knowledge of Monday work management software.   


  • Legally authorized to work in the United States with no restrictions.  
  • Criminal background check required. 


The position will be based in Washington, DC. Environmental Incentives is implementing a hybrid work model in which employees will be required to work in the office approximately two days per week.  

Proof of full vaccination against Covid-19 or legally authorized exemption is required for all Environmental Incentives employees working in the United States, regardless of office location or remote work. Selected candidates will be required to provide proof of full vaccination before beginning employment with Environmental Incentives. Full vaccination is defined as 2 weeks after the final dose of the requisite vaccination.  


The starting salary range for this position is commensurate with experience and competitive against industry standards for similar positions. Environmental Incentives also offers a competitive benefits package that includes:     

  • 100% employer-funded medical, dental, long-term and short-term disability, and life insurance for employees, and the option to enroll in supplemental life insurance.  
  • Highly competitive 401k contributions that start on day one of your employment. Did we mention we offer environmentally responsible investment options?   
  • Generous vacation, holiday, and sick time. You’ll also get paid time off opportunities each year to vote and volunteer at a charity of your choice!   


Please submit your application no later than September 29, 2023. On a rolling basis throughout the application period, we will review applications and contact qualified candidates for additional information.  


We are committed to developing an inclusive work environment for all employees, where diversity of thought, style, culture, and skill is valued in support of individual performance and potential, as well as our business goals and mission. We prohibit discrimination on the basis of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or and other characteristic protected by federal, state or local laws. This Organization Participates In E-Verify. 

Reasonable Accommodation:

Applicants with disabilities may contact Environmental Incentives coordinators via telephone, e-mail, and other means to request and arrange for accommodations. If you need assistance to accommodate a disability, you may request an accommodation at any time. Please contact Human Resources:

Patrice Gulledge

Human Resources Director

Phone: (202) 525-2450 

E-mail: careers@enviroincentives.com 


apply here: https://enviroincentives.com/work-with-us/join-our-team/?gh_jid=4964178004 

When you apply, please indicate that you are responding to the posting on Conservation Job Board.

Category Admin & Leadership, General / Stewardship